2025-10 tree removal & maintence project

The City of Sandersville, Georgia is seeking qualified vendors for an annual Tree Service contract (RFP 2025-10) that encompasses comprehensive tree removal and maintenance services within city limits. The procurement involves multiple tree-related services including trimming, topping, felling, pruning, stump grinding, and debris removal. Prospective contractors must be capable of responding to emergency service requests within 24 hours and initiating work within three days of receiving a notice to proceed. The bid submission deadline is Tuesday, July 29th, 2025 at 3:00 PM, with proposals to be submitted to Travis Fort, Purchasing Agent, at City Hall. Contractors are required to submit one original and two copies of their proposal, accompanied by a current occupational/business license, certificate of insurance demonstrating minimum coverage, and three business or government references from similar projects completed within the past three years. Evaluation will focus on unit pricing for various tree services, including removal of trees of different diameter sizes, stump grinding, and limb pruning at varying vertical heights.

The procurement appears open to all qualified vendors without specific set-aside designations for disadvantaged enterprises. Proposers must comply with federal, state, and local regulations, including the Georgia Security and Immigration Compliance Act. The contract period is established for one annual year, with the city reserving the right to add future work during the contract period or within twelve months after its conclusion. While specific budget ranges are not explicitly detailed, the city will award the contract to the lowest responsive and responsible proposer that best serves the city's interests. The city maintains tax-exempt status and retains the right to accept or reject any proposals. Contractors will need to demonstrate capability in comprehensive tree management services, emergency responsiveness, and technical proficiency in various tree-related maintenance and removal techniques.