2025-045 Fire Alarm Contractor Services

The City of St. Cloud, Florida, through Invitation to Bid (ITB) #2025-045, is seeking to establish a pool of qualified fire alarm contractor services for on-demand use across Polk County. The procurement specifically targets contractors with a Fire Alarm Contractor (EF) license who have completed at least ten commercial fire alarm projects valued at $5,000 or more within the past five years. Contractors must submit electronic proposals through the city's procurement portal, with the response deadline set for March 13, 2025, at 2:00 pm. The solicitation requires detailed pricing proposals that include hourly labor rates for various contractor levels such as installers, crew leaders, technicians, and supervisors, with rates encompassing all duties, labor, handling, and transportation charges. Contractors will also be required to provide a percentage markup on materials and additional labor. The primary objective is to create a flexible contractor pool that can respond to fire alarm service needs on an as-needed basis, with contractors prepared to commence work upon receiving written authorization from the City Manager.

The procurement encourages participation from Minority and Women Business Enterprises (M/WBE) and requires contractors to maintain a Drug-Free Workplace Program. Successful bidders must provide comprehensive insurance coverage, including general liability with $1 million per occurrence, workers' compensation, and automobile liability. The contract will have an initial three-year term with options to extend for two additional one-year periods. While no specific budget range is explicitly stated, the solicitation suggests a flexible, task-order based compensation structure governed by Florida's Prompt Payment Act. E-Verify compliance is mandatory for all new employees and subcontractors, reflecting current Florida employment verification standards. The City reserves the right to terminate the contract without cause with 30 days' written notice, providing flexibility in contract management. Contractors will be evaluated based on their technical qualifications, proven experience in commercial fire alarm installations, pricing structure, and ability to meet the comprehensive regulatory and operational requirements outlined in the solicitation.