2025-030 Overhead Doors and Gate Preventative Maintenance and Repairs Contractor Services

The City of St. Cloud, Florida, through Invitation to Bid (ITB) #2025-030, is seeking to establish a pool of qualified contractors for overhead doors and gate preventative maintenance and repairs services across multiple city facilities. The procurement aims to select contractors capable of providing comprehensive maintenance and repair work for overhead doors and gates on an as-needed basis. Qualified contractors must hold valid Florida licenses and demonstrate experience by completing at least ten commercial overhead doors and gate maintenance projects with contract amounts of $5,000 or more within the past five years. Bidders are required to submit hourly labor rates for technicians and helpers, as well as emergency work rates, and must be prepared to provide all necessary labor, tools, equipment, and materials to complete assigned work. The solicitation was released on February 9, 2025, with a deadline for questions on February 28, 2025, and a final bid submission deadline of March 13, 2025, at 2:00 pm. Bids must be submitted electronically through the city's procurement portal, with a virtual bid opening scheduled for the submission deadline. The city reserves the right to directly select contractors for projects under $5,000 and will use a competitive process for larger projects.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The proposed contract is structured as a three-year agreement with the option to extend for two additional one-year periods, creating a flexible framework for ongoing maintenance services. Contractors will be compensated according to the Florida Statute Section 218.70 (Prompt Payment Act), with a preference for electronic funds transfer or P-card payment. Comprehensive insurance requirements are mandated, including specific coverage limits for general liability, workers' compensation, automobile liability, and excess liability. The contract also incorporates E-Verify requirements, compelling contractors to verify the employment eligibility of all new employees using the U.S. Department of Homeland Security's E-Verify System. While specific budget ranges are not detailed, the solicitation suggests the potential for multiple award recipients based on the goal of establishing a contractor pool for various maintenance and repair needs. Contractors seeking to participate must be prepared to submit detailed pricing proposals and meet stringent qualification criteria to be considered for inclusion in the service pool.