2021 Bituminous Coal Supplemental Solicitation

The Commonwealth of Pennsylvania, specifically the Department of General Services, is soliciting bids for a 2021 Bituminous Coal Supplemental Solicitation targeting Polk Center and State Correctional Institution (SCI) Rockview. This procurement seeks high-quality bituminous coal that meets precise technical specifications, including requirements for fixed carbon, volatile matter, ash content, and softening temperature. Per Act No. 28 of April 9, 1990, all coal must be produced from Pennsylvania mines. The solicitation requires suppliers to provide commitment letters from coal breaker and mine operators, and the coal must conform to Pennsylvania Commercial Item Description (PCID) 1069 standards. The bid is exclusively electronic, submitted through the PA Supplier Portal, with a bid submission deadline of May 26, 2021. Suppliers must ensure the coal meets functional specifications including proper combustion, minimal smoke and clinker formation, and compliance with air emission regulations. Any failure to meet these specifications will result in a five-business-day correction period, with potential contract termination for continued non-compliance.

This procurement is designated as a Small Business Procurement, restricting bid eligibility to DGS-certified small businesses. The contract term is one year, commencing July 1, 2021, and expiring June 30, 2022, with potential for monthly price adjustments based on diesel fuel cost changes. Suppliers must provide monthly reports detailing coal tonnage delivered to each facility, with failure to submit timely reports potentially resulting in contract termination. While specific budget ranges are not explicitly stated, the solicitation covers coal supply for two significant state facilities: Polk Center and SCI Rockview. The procurement process requires comprehensive documentation, including W-9 forms, banking information for ACH payments, and compliance with various certifications including lobbying and Iran procurement regulations. Interested suppliers must complete a four-step registration process in the PA Supplier Portal and are encouraged to register for e-alerts to receive notifications of upcoming solicitations.