2021 - 2026 Snow and Ice Removal Services in Cayuga, Cortland, Lewis, Madison, Oneida, and Onondaga Counties
Closed State & local contract opportunity Posted
- Solicitation number
- 2076418
- State
- New York
- Responses due
Opportunity facts
- Jurisdictions
- Point of contact
-
- Keith Ryer keith.x.ryer@opwdd.ny.gov (845) 877-6821
Updated .
About this opportunity
The New York State Office for People with Developmental Disabilities (OPWDD) is soliciting sealed bids for snow and ice removal services across six counties: Cayuga, Cortland, Lewis, Madison, Oneida, and Onondaga. The procurement seeks contractors to provide comprehensive snow and ice management services at multiple OPWDD sites, with services automatically triggered at 3 inches of snow accumulation. Contractors must use appropriate plowing equipment and commercial-grade salt/sand/calcium chloride spreading equipment to clear driveways and parking lots. The services are required 7 days per week, 24 hours per day, with the ability for program managers to request additional services based on safety concerns. Bidders must demonstrate at least two years of relevant experience and submit three work references verifying their qualifications. A mandatory pre-bid conference call is scheduled for June 25, 2021 at 1:30 PM, and bid proposals are due on July 27, 2021 at 2:00 PM. The contract term is set for 2021-2026, with contracts to be awarded to the lowest responsive and responsible bidders for each service cluster.
There are no specific set-aside designations for this procurement, with 0% goals for minority and women-owned subcontracting. Multiple contracts may be awarded, and the solicitation is open to qualified contractors who can meet the technical and operational requirements. The bid results document indicates that several contractors submitted bids, including Garr Property Services, Yanuk Excavating, Butler Sales & Service Inc, Upstate Lawn & Landscape Inc, ECK Tree & Outdoor, and Greg Dodge DBA Streamline Constructors. Bid prices for the 21 service clusters ranged from $3,000 to $99,000, suggesting significant variability in service costs across different geographical areas. The final awards were made on November 1, 2021, to five vendors: E.C.K. Tree and Outdoor Power Products, LLC; Garr Property Services, LLC; Gregory Dodge DBA Streamline Constructors; Upstate Lawn and Landscape, Inc.; and Yanuk Excavating, LLC. Contractors will be responsible for repairing any damages caused during snow removal, with annual inspections and required repairs due by May 31st each year.
Opportunity text
OPWDD's Contract Management Unit for Central NY DDSOO is soliciting sealed bids from responsible and qualified contractors to perform Snow and Ice Removal services at multiple sites in Cayuga, Cortland, Lewis, Madison, Oneida, and Onondaga Counties. The scope of work includes, but is not limited to, on-call and 24/7 emergency snow removal and ice control services.
There is a MANDATORY conference call for this procurement. Please see details in the IFB. All bidders must attend this conference call if they wish to submit a bid.
Bid Opening will be conducted via WebEx, not face to face. Please refer to IFB, page 7, Section 13.A.(4) for detailed instructions.
Snow removal shall automatically commence at the accumulation of 3 inches at the contracted sites. The House Manager/Program Manager or designee has the right to call for additional service as deemed necessary for safety concerns. Service shall be provided 7 days per week and 24 hours per day.
Contractors must use sufficient size plows and have commercial quality salt/sand/calcium chloride spreading equipment to remove snow and ice from the driveways and parking lots at the locations.
References, experience, financial resources, and applicable insurances are required. All bidders must submit at least three (3) work references that will verify that the bidder or its principals have at least two (2) years of relevant experience to complete the work as listed in Qualifications and Scope of Work.
Contract(s) will be awarded to the responsible and responsive bidder(s), who attended the Mandatory Pre-Bid Conference Call, that provide the lowest Total Cost Per Season for each group. Multiple contracts may be awarded from this IFB.
Service-Disabled Veteran-Owned Set Aside: No
Minority Owned Sub-Contracting Goal: 0%
Women Owned Sub-Contracting Goal: 0%
Due date:07/27/2021 2:00 PM
Mandatory Pre-Bid Conference Call 1:30pm on June 25, 2021
Contract term: 2021 - 2026
County(ies): Cayuga, Cortland, Lewis, Madison, Oneida, Onondaga
Location: Multiple Locations
Files
| File | Type | Posted |
|---|---|---|
| IFB CN 072721.pdf | ||
| Q&A Memo12.pdf | ||
| Approved Awards - IFB CN 072721.pdf | ||
| Bid Results181.pdf | ||
| Mandatory Supporting Docs for IFB291.pdf | ||
| PRC# 2021900230.pdf | ||
| Sample Contract Template16.pdf |
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