2020 Wristbands - Various State Parks

The Commonwealth of Kentucky Department of Parks issued Request for Quote (RFQ) 670 2000000134 on March 13, 2020, seeking sealed bids for the procurement of 3/4" Tyvek wristbands in various colors for distribution across eleven state parks and historic sites. The solicitation required a total of 126 boxes of wristbands to be delivered to Jenny Wiley State Resort Park, General Butler State Resort Park, Greenbo Lake State Resort Park, Natural Bridge State Resort Park, Cumberland Falls State Resort Park, Fort Boonesborough State Park, Kincaid Lake State Park, E.P. Tom Sawyer State Park, Waveland State Historic Site, and Pennyrile Forest State Resort Park. Many of the wristbands required sequential numbering on the adhesive end, while others were to remain unnumbered, with specific color requirements and numbering specifications varying by park location. Vendors were required to submit sealed hard-copy responses by March 25, 2020, at 2:30 PM to Jamie Bailey at the Kentucky Department of Parks, 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601, with electronic submissions prohibited. All pricing was to be submitted on an F.O.B. Destination Freight Prepaid and Allowed basis, with freight costs included in quoted prices and excluding federal excise taxes and Kentucky sales/use taxes. Award was to be made on a best value basis, with pricing weighted at 95 points and delivery capability weighted at 5 points for a total of 100 points, with the lowest responsive bidder receiving maximum price points and subsequent bidders scored proportionally. Standard delivery was required within thirty days after receipt of order, with vendors receiving bonus points for faster delivery and a one percent per day penalty applied to invoices for late deliveries. All proposed pricing was required to remain valid for a minimum of sixty calendar days following the quote due date.

Kentucky resident bidders were eligible to receive reciprocal preference equal to the preference given by the vendor's home state, while qualified bidders including Kentucky Correctional Industries and other qualified nonprofits received preferences of 20 percent and 15 percent, respectively. Vendors were required to submit a signed solicitation face page, a best value statement, and affidavits affirming compliance with Kentucky campaign finance laws, tax registration requirements, and other statutory obligations. The solicitation indicated that the contract would be awarded to all line items as a group, and the Commonwealth reserved the right to cancel the RFQ if responses exceeded available funding. No specific incumbent vendors or current contractors were identified in the solicitation documents, and no award value or budget range was disclosed in the available procurement materials.