2018 GISD Consortium Milk Bid

The Genesee Intermediate School District issued an Invitation to Bid (ITB) on behalf of the Genesee County Consortium of School Districts, representing 33 participating K-12 public school districts across Bay, Genesee, Ingham, Lapeer, Saginaw, and Shiawasee Counties in Michigan. The procurement sought sealed bids for fluid milk products and dairy items, including whole milk, low-fat milk, skim milk, chocolate milk, strawberry milk, cottage cheese, sour cream, yogurt, and juices in various container sizes (gallon, pint, and half-pint). Qualified bidders were required to hold current Michigan Department of Agriculture licenses and permits, maintain adequate inventory and financial viability, provide three references from K-12 public school districts, and offer internet-based ordering at no cost. Deliveries were to occur on established weekly schedules ranging from once weekly to daily depending on the district, with delivery windows typically between 6:00 a.m. and 2:00 p.m. during the school year and summer months as needed. Pricing was to be quoted FOB destination with all freight and handling costs incorporated into unit prices, based on April 2018 Michigan Milk Producers Association Class I Milk pricing, with subsequent adjustments permitted for documented monthly price changes. Bids were due by June 8, 2018 at 2:00 p.m. EDT, with a tentative award date of June 11, 2018 and board approval finalized by June 19, 2018.

The contract period runs for two years from July 1, 2018 through June 30, 2020, with optional renewal for up to three additional one-year extensions. Successful bidders were required to carry workers' compensation and general liability insurance, agree to hold harmless all participating districts, and comply with Buy American provisions for federally funded child nutrition programs. The consortium reserved the right to reject bids exceeding alternative cooperative pricing and could award the contract to a single vendor or multiple vendors at its discretion. Bidders were required to quote pricing for both scenarios with and without vendor-provided milk coolers, and bids were considered firm for 90 days from opening until award. No bid security was required for submission. While no incumbent vendors were listed and no specific budget ranges were provided in the procurement documents, the consortium indicated expectations for competitive pricing comparable to other governmental cooperative bids.