2017 Truck Cap Bid

The State of Maine Department of Administrative and Financial Services, Bureau of General Services, Division of Purchases, acting on behalf of Central Fleet Management, is requesting quotations for four truck caps (two fiberglass units, one lightweight aluminum unit, one fiberglass unit) under RFQ with quotations due April 18, 2017 at 2:00 p.m. Eastern Standard Time, submitted exclusively through AdvantageME Vendor Self Service.

The scope encompasses four distinct vehicle-specific caps: fiberglass Maxi High Wedge Style caps for a 2016–2017 GMC Sierra K1500 double cab 4x4 with 6.5-foot bed (units 183-2859 and 183-2860, white with sliding side windows and screens); one fiberglass cab-high cap for a 2016 GMC Sierra 1500 double cab with 6–7 foot bed and 4-wheel drive (unit 183-2851, black with sliding side windows and screens); and one lightweight aluminum cab-high cap for a 2016 GMC Sierra double cab 4x4 with 6–7 foot bed (unit CR83986, white with sliding side windows and screens). All caps require radius corners, reinforced roof, clear glass with black window beading, 360-degree visibility, recessed third brake light, two gas props per door, aluminum hold-down clamps, cap tape for installation, dust seals, standard front windows, and window handles with weather covers. All electrical connections must exclude Scotch-Lok style connectors. Vendors must provide pickup, delivery, and dealer-installed installation at the CFM location in Augusta, with pricing on an FOB Destination, all-inclusive basis.

The State will evaluate quotations on best-value basis considering specification conformance, delivery dates, and overall value, with lowest conforming price determining award. The contract includes an initial term followed by two optional one-year renewal periods contingent on funding and performance. Quotations must remain valid 180 days from bid opening. Net 30 payment terms apply; the State is tax-exempt. No best-and-final-offer process is used; bidders should submit best pricing initially. No bidders' conference or site visit is specified.