20-0178 greenhouse heating and light installation

Request for Proposal 20-0178 is a fixed-price procurement issued by the Detroit Public Schools Community District (DPSCD) for greenhouse heating and light installation services at two facilities located in Wayne County and Detroit City, Michigan. The project encompasses the supply and installation of natural gas heating systems and smart LED supplemental grow lighting at Drew Farm (9600 Wyoming Ave, Detroit, MI 48204) and Randolph Career Technical Center. At Drew Farm, the contractor must install 12 Modine furnaces—four PDP 150 units (150,000 BTU) and eight PDP 250 units (250,000 BTU)—across six greenhouses, including electrical connections, venting, thermostats, and 340-watt smart LED lighting units. At Randolph, the contractor must replace three existing infrared furnaces with Modine PDP 250 units, install one additional smart thermostat, and install LED lighting in three bays with electrical panel upgrades and Wi-Fi extension. The contractor is responsible for coordinating with DTE Energy for natural gas meter installation, designing and installing below-grade gas lines, and managing existing utility infrastructure. Proposals will be evaluated on responsiveness to the RFP (25 points), firm capability and past performance (50 points), and pricing (25 points). Required qualifications include proof of insurance with Commercial General Liability of $2,000,000 per occurrence/$4,000,000 aggregate, Workers' Compensation, Automobile Liability of $1,000,000 combined single limit, and Employer's Liability of $500,000, along with completion of all required certifications, equal employment opportunity documentation, debarment certification, and conflict of interest disclosures. Non-mandatory walk-throughs were scheduled for May 14-15, 2020, at 10:00 a.m. at Drew Farm with required face coverings; written questions were due by 4 p.m. on May 19, 2020; and proposals were due by 4 p.m. on May 28, 2020, via electronic submission through DemandStar.com only. Pricing must be all-inclusive of labor, materials, supplies, and travel, submitted as a separate Excel-formatted document with detailed cost breakdowns, and proposals were required to remain firm for 150 calendar days from the submission deadline.

The RFP documents do not explicitly identify set-aside designations or restrictions limiting the types of organizations eligible to respond, nor do they reference incumbent vendors or current contractors. The procurement does not specify disadvantaged enterprise requirements or preferences. No existing infrastructure or technology requiring integration is detailed beyond the requirement to coordinate with DTE Energy for natural gas infrastructure and to extend Wi-Fi capability to the greenhouses as part of the smart thermostat and lighting system installation. The RFP documents do not provide an explicit project budget range or award value, though pricing is a significant evaluation criterion (25 points of 100 total). The District reserved the right to make single or multiple awards based on location, geographic coverage, and contractor capacity. Interested vendors were required to register with DemandStar at https://www.demandstar.com/registration to access the solicitation materials and submit their proposals electronically through that platform.