#2 Heating Oil FY26

The Quabbin Regional School District is seeking competitive bids for #2 heating oil for fiscal year 2025-2026, specifically requesting fixed price proposals for approximately 198,000 gallons of heating oil with a maximum 10% biofuel content to be delivered to seven school facilities across Worcester County, Massachusetts. The procurement is being conducted under M.G.L. Chapter 30B, Section 5, and will be publicly advertised through multiple channels including the Telegram & Gazette, Goods & Services Bulletin, COMMBUYS, and district communication networks. Written questions from potential bidders are due by January 24, 2025, with final bids required to be submitted by January 31, 2025, at 10:00 AM to the QRSD Educational Support Center in Barre, MA. The anticipated contract award date is February 14, 2025, with the contract term running from July 1, 2025, through June 30, 2026. Vendor qualifications include providing delivery within 48 hours of request during normal business hours, with emergency delivery capabilities available 7 days per week and a 4-hour response time for urgent needs.

The solicitation does not specify specific set-aside designations or restrictions for disadvantaged enterprises. Insurance requirements are comprehensive, mandating workers' compensation coverage, general liability insurance of $1 million per occurrence with a $2 million aggregate limit, and comprehensive automobile liability coverage. No security deposit or formal proof of financial viability is required, though vendors must provide a certificate of insurance prior to June 15, 2025. The procurement allows for no minimum delivery requirements and prohibits additional charges for delivery quantities. While specific budget ranges are not explicitly stated, the volume of approximately 198,000 gallons suggests a potentially significant contract value for the successful vendor. The bid appears open to qualified heating oil suppliers capable of meeting the district's delivery specifications and insurance requirements, with no apparent limitations on vendor size or type beyond standard compliance criteria.