#2 Heating Fuel, Delivered

The Town of Douglas, Massachusetts, located in Worcester County, is seeking bids for #2 heating fuel supply to various municipal buildings for Fiscal Year 2026. The procurement is an Invitation for Bids (IFB) targeting vendors capable of providing heating fuel to six municipal locations: the Municipal Center, Douglas Fire Department, Highway Department, Senior Center, Old Fire Station, and Water Department garage. The total annual fuel usage is estimated at 18,400 gallons, with the Municipal Center requiring the largest volume of approximately 9,000 gallons. Bids are due by 12:00 PM on Tuesday, August 19, 2025, and will be publicly opened and read aloud at the Municipal Center. The contract will be awarded within three calendar days of bid opening, with the successful bidder expected to execute the agreement within ten calendar days. Evaluation criteria will focus on the lowest responsive and responsible bidder, with pricing assessed on an all-inclusive per-gallon basis. Bidders must submit three hard copies of their proposal, including a completed Bid Form, Certificate of State Tax Compliance, potential Certificate of Corporate Vote, Disclosure Statement, and Non-Collusion Statement.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The Town will purchase heating fuel on an as-needed basis, which historically has been approximately once every two weeks during the previous heating season. The specification requires that biofuel must not exceed 10% of the fuel mixture, indicating a specific technical requirement for potential vendors. While no incumbent vendors are identified, the Town reserves the right to reject any and all bids, maintaining flexibility in the procurement process. Though a specific budget range is not provided, the annual fuel requirement of 18,400 gallons suggests a moderate-sized contract for heating fuel supply. The procurement appears to be a straightforward, competitive bidding process focused on securing a reliable fuel supplier for municipal buildings at the most competitive price point.