1CA07844 Computer Aided Dispatch (CAD) and Geographic Information System (GIS) Data Entry

The California Department of Forestry and Fire Protection (CAL FIRE) is issuing Invitation for Bid No. 1CA07844 for Computer-Aided Dispatch (CAD) and Geographic Information System (GIS) Data Entry Services to support the Santa Clara Unit (SCU) Headquarters Emergency Command Center (ECC) located at 15670 Monterey Road, Morgan Hill, California. The procurement encompasses comprehensive data entry and technical support services including GIS data management tasks such as road centerline geometry and addressing, city and community boundaries, response area boundaries, address points, and common place name maintenance; CAD database updates; response plan updates; event type maintenance; and Fire Danger Operating Plan (FDOP) CAD implementation. The selected contractor must provide labor, program-specific expertise, and training to support CAL FIRE's operational needs, including group and one-on-one training for up to four CAL FIRE employees. Services will be delivered during normal working hours Monday through Friday from 6:00 a.m. to 6:00 p.m., except state holidays, with an estimated 2,080 labor hours per year. Required qualifications include holding appropriate business licenses and certifications, providing references, demonstrating knowledge of GIS and CAD systems, and maintaining required insurance coverage. The evaluation will employ a low-price method with award made to the lowest responsive responsible bidder. Bidders must submit written questions by May 6, 2026, with bids due by 5:00 p.m. Pacific Time on May 19, 2026, followed by bid opening on May 20, 2026, at 2:30 p.m. via virtual conference call. The contract term is estimated to commence July 1, 2026, or upon Department of General Services approval (whichever is later), and expire June 30, 2029, representing a three-year agreement.

All-inclusive bid rates must account for employer payments, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, and all applicable taxes; however, specific budget ranges or award values are not disclosed in the solicitation. A five percent (5%) Small Business (SB) or Microbusiness (MB) preference is available exclusively for certified California firms or non-small business (NSB) bidders committing to subcontract at least 25 percent of the net bid price to certified SBs. Additionally, a Disabled Veteran Business Enterprise (DVBE) incentive with no specific goal applies, providing incentive amounts ranging from 1% to 5% based on verified DVBE participation levels, subject to a combined dollar cap of $100,000 for all incentives and preferences combined. CAL FIRE will provide all necessary equipment and software, including GIS laptops and ArcPro Advanced software licenses, which remain state property and require contractor integration with existing systems. Contractors must obtain and maintain Commercial General Liability Insurance of not less than $1,000,000 per occurrence, Worker's Compensation Insurance with Waiver of Subrogation, and Commercial Automobile Insurance on Owned, Hired, and Non-Owned vehicles of not less than $1,000,000. All required documentation, including business licenses, references, certifications, Darfur Contracting Act certification, and various state forms, must accompany the bid submission or the bid will be deemed non-responsive.