17-RQ181241EW - IFB - WRC - Vessel Decals

The North Carolina Wildlife Resources Commission has issued an Invitation for Bid (IFB) for vessel registration decals and forms, targeting vendors capable of producing and delivering 180,000 vessel registration forms and decals. The procurement is specific to Wake County and seeks a vendor to supply official documentation for boat registrations, with an initial contract term of five years beginning upon final contract execution. Deliverables include 8" x 11" forms printed with specific ink and paper requirements, along with decals designed to withstand three years of environmental exposure. Bidders must submit 20 sample decals for destructive testing, provide three customer references, and demonstrate financial stability. The evaluation criteria will focus on the lowest responsive bid meeting all technical specifications, with vendors required to complete detailed pricing on Attachment A. The bid is due on April 29, 2025, at 2:00 PM ET, with an anticipated contract award date yet to be determined. The Wildlife Resources Commission currently distributes over 120,000 decals annually, with options for 1-year and 3-year registration terms.

The solicitation encourages participation from Historically Underutilized Businesses (HUBs), establishing a goal of 10% utilization of diverse firms as 1st or 2nd tier subcontractors. Initial order requirements mandate completion of 180,000 forms within four months of the purchase order, with subsequent minimum annual orders of 10,000 decals. The decals will be color-coded by year using specific Pantone Matching System (PMS) colors to distinguish between annual registrations. While no specific budget range is explicitly stated, the comprehensive nature of the procurement suggests a significant contract value. No incumbent vendor information is provided in the documentation, and there are no explicit restrictions on vendor type beyond the HUB participation goal. Vendors must demonstrate the capability to produce high-quality, durable registration materials that meet the precise technical specifications outlined in the solicitation, with an emphasis on producing professional, long-lasting documentation for vessel registration.