1629 - Hearing Aid Equipment and Supplies

The County of San Mateo is seeking qualified vendors through Invitation for Bid (IFB) No. 2026-IFB-00023 to provide comprehensive hearing aid equipment and supplies for county departments. The procurement encompasses a wide range of hearing aid products, including specific models like Audeo L50, Naida L50, CROS L-R, and Virto P50 in various colors and configurations. The contract will be a three-year vendor agreement allowing departments to order items as needed, with critical requirements including an account representative, product delivery within three business days of order receipt, and detailed monthly/quarterly/yearly usage reporting. Vendors must provide a primary and backup point of contact to ensure responsive service. The bid submission deadline is August 18, 2025 at 5:00 pm, with a bid release date of July 28, 2025. The procurement includes a unique pricing structure with two tables: one listing specific product models and quantities, and another requesting percentage discounts off manufacturer's suggested retail price (MSRP) for broader categories of hearing aids, earmolds, repair parts, accessories, and related supplies.

While no specific set-aside designations or restrictions for disadvantaged enterprises are explicitly mentioned in the documentation, the bid appears open to qualified vendors who can meet the comprehensive requirements. The contract will be structured as a County of San Mateo Vendor Agreement, utilizing a blanket purchase order mechanism to streamline procurement across county departments. Although specific budget ranges are not detailed, the three-year contract suggests potential for significant ongoing procurement of hearing aid equipment and supplies. The procurement aims to establish a flexible, responsive vendor relationship that can efficiently meet the diverse hearing aid equipment needs of San Mateo County. The contract's structure allows for as-needed ordering, indicating potential variability in total contract value based on actual departmental requirements over the three-year term.