161132 Road Monitor Services

The Virginia Department of Transportation Northern Virginia District is soliciting bids on road condition monitor services for Prince William Residency under IFB 161132, with bids due September 15, 2026 at 9:00 a.m. EST. This solicitation is set-aside for award priority to Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses. Bidders not certified as small businesses must submit a Small Business Subcontracting Plan identifying portions of work to be subcontracted to certified small businesses.

The scope is seasonal road monitoring from November 1 through April 30 annually to supplement VDOT staff during snow and ice removal operations across four Area Headquarters locations: Gainesville, Lake Ridge, Manassas, and Dumfries. Contractors must provide four-wheel drive or all-wheel drive vehicles equipped with Automatic Vehicle Location (AVL) systems, with staffing of 20 monitors per 12-hour shift and 40 monitors per 24-hour shift on an as-needed basis. All road monitors must hold valid driver's licenses, demonstrate English language proficiency, possess ability to drive safely in adverse weather, and be properly licensed by the Department of Motor Vehicles. Contractors are responsible for vehicle maintenance, fuel, current inspection and registration, amber warning lights meeting Virginia Work Area Protection Manual standards, tire chains, insurance with VDOT as additional insured, and workers' compensation for employees.

Pricing shall be submitted as a firm hourly rate for road monitor services, all-inclusive of personnel, vehicles, AVL systems, personal protective equipment, communication devices, and all associated costs. No overtime charges are permitted; payment is made only for hours actually worked and verified by VDOT. Contractors receive a minimum of two hours compensation if weather events fail to materialize. The contract term is one year from award with two optional one-year renewal periods. VDOT reserves the right to make multiple awards. An optional pre-bid conference is scheduled for September 4, 2026 at 9:00 a.m. EST. Questions are due September 10, 2026 at 2:00 p.m. EST to contract officer Deanna Wayland. A virtual public bid opening occurs September 16, 2026 at 9:00 a.m. EST. Prevailing wage compliance is required as determined by the Virginia Commissioner of Labor and Industry.