161090 Northern Virginia Sodium Chloride Bulk (Road Salt)

The Virginia Department of Transportation is soliciting bids for bulk sodium chloride (road salt) delivery to Northern Virginia district locations, municipalities, and agencies for winter deicing operations under IFB #161090, with bids due August 28, 2026 at 11:00 a.m. EDT. The procurement is set-aside for award priority to DSBSD-certified micro and small businesses.

All sodium chloride must meet VDOT Snow & Ice Control Material Specifications, conforming to AASHTO M143 Type I Grade I standards with sodium chloride content of at least 95.0 percent, moisture content not exceeding 2.0 percent, and compliance with limits on phosphorus (50.0 ppm maximum), chromium (5.0 ppm), arsenic (5.0 ppm), lead (5.0 ppm), and other hazardous constituents. Suppliers must maintain approved stockpiles with at least 75% of total awarded tonnage in Virginia or adjacent areas by November 1 each year, not falling below 50% between November 1 and February 1. Materials are tested according to specified VDOT Test Methods for ice melting, penetration, undercutting, and chemical composition. Non-conforming shipments are subject to price penalties up to 50% of unit price.

The contract period runs October 1, 2026 through September 30, 2027, with opportunity for four successive one-year renewals. Bid pricing is on a firm unit price basis per short ton, F.O.B., including all freight and delivery costs, and prices must remain firm throughout the contract term. Deliveries must commence within ten business days of order or incur liquidated damages of 3% per ton. Truck deliveries are permitted Monday through Friday between 7:00 a.m. and 3:30 p.m. with 24-hour advance notification. Contractors must carry $1,000,000 commercial general liability and $1,000,000 automobile liability, plus workers' compensation and employer's liability coverage. Bidders must submit questions by August 24, 2026 at 5:00 p.m. EDT and respond electronically via eVA. Virtual public bid opening is scheduled for August 31, 2026 at 11:00 a.m. EDT.