161026 - Delivered Aggregate - Grayson County

The Virginia Department of Transportation (VDOT), Bristol District, is requesting bids on delivered aggregate materials to the Grayson County Area Headquarters in the Wytheville Residency under IFB 161026, with bids due June 23, 2026 at 2:00 PM EDT and a virtual public bid opening on June 24. This solicitation is set-aside for award priority to micro and small businesses certified by the Virginia Department of Small Business and Supplier Diversity (DSBSD). Virginia has established a goal that over 42% of its purchases be made from DSBSD-certified small businesses.

The scope covers furnishing, delivering, and stockpiling various types of aggregate on an as-needed, on-call basis to specified locations during the contract period. Materials must be sourced from VDOT pre-approved plants or quarries listed on Approved List #5 prior to contract award. Unit bid pricing shall be in short tons (2,000 lbs.) and must include all transportation and delivery costs. The contractor must maintain adequate stock for prompt delivery within five business days of notification, with deliveries occurring Monday through Friday, 7:00 AM to 3:00 PM, and 24-hour advance notification required. Measurement and payment will be in accordance with Section 109 of the 2020 Road and Bridge Specifications.

The contract runs from August 19, 2026, through August 18, 2027, with no renewal options. All bidders must complete a Small Business Subcontracting Plan (SBSP) identifying portions to be subcontracted to DSBSD-certified small businesses; bidders not DSBSD-certified must identify subcontracting opportunities. All proposed subcontractors require prior written approval from VDOT. Questions are due by 5:00 PM on June 18, 2026, directed to Christine Necessary at Christine.Necessary@vdot.virginia.gov. Bidders must submit bids electronically via eVA and complete all required attachments, including VA State Corporation Commission Form, Subcontractor Approval Request, Normal and Emergency Contacts, and Quarry Source of Material identification. Vendor transaction fees of 1 percent (capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses) apply per purchase order.