160928-Janitorial Services-IMN

The Commonwealth of Virginia, Virginia Department of Transportation (VDOT), Richmond District Interstate Maintenance Office, is soliciting bids for daily janitorial services at its Interstate Maintenance Trailer facility located at 10267 Telegraph Road, Ashland, VA 23005. The procurement, issued as Invitation for Bids (IFB) #160928, requires Monday through Friday cleaning services of the 1,440 square-foot trailer facility, with work to be performed between 2:30 PM and 5:00 AM, excluding state-approved holidays and inclement weather days. The successful contractor must furnish all equipment and supplies for cleaning operations, including vacuum cleaners, mops, and buckets, while VDOT provides cleaning materials; the contractor is responsible for all trash disposal costs, which must be incorporated into the bid price. Required qualifications include maintaining minimum insurance coverages for Workers' Compensation (statutory), Employer's Liability ($100,000), Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), and Automobile Liability ($1,000,000 combined single limit), as well as ensuring all personnel complete Criminal History Records Checks and obtain favorable security clearance. The contract period runs from July 1, 2026, or award date if later, through one year, with four optional consecutive one-year renewal periods. Key dates include an optional virtual pre-bid conference on May 12, 2026, at 10:00 AM EDT, optional site visits from 1:00 PM to 2:00 PM on May 13, 2026, and a submission deadline of 9:00 AM EDT on May 26, 2026, with virtual public bid opening at 10:00 AM EDT the same day; all bids must be submitted electronically through eVA, and bids are valid for 60 days.

This solicitation is set-aside for award priority to DSBSD-certified micro businesses if the bid is under $10,000 or small businesses if the bid does not exceed $100,000, provided the agency determines the bid price is fair and reasonable; otherwise, award shall be made to the lowest responsive and responsible bidder of any size. No incumbent vendor or current contractor information is specified in the solicitation materials. The procurement does not reference existing infrastructure or technology integration requirements beyond the standard facility specifications. Evaluation will be based on firm unit price bids submitted for the contract period, with the apparent low bidder required to submit Criminal History Records Check information packets for all employees within five business days of VDOT notification. Payment will be made within 30 days after receipt of valid invoice per the Virginia Prompt Payment Act, and VDOT reserves the right to cancel the contract upon 60 days' written notice without penalty. No specific budget range or award value is disclosed in the available solicitation materials.