160867 Bridge Timbers

The Virginia Department of Transportation (VDOT) issued Unsealed Invitation for Bids #160867 to procure Southern Pine Number 1 dense, CCA-treated bridge timbers for delivery to two VDOT locations in Virginia. The South Hill Bridge Crew in Bracey requires ten 3-inch by 10-inch by 22-foot timbers, fifty 5-inch by 10-inch by 24-foot timbers, and twenty-five 4-inch by 10-inch by 24-foot timbers, while the Dinwiddie Bridge Crew in Dinwiddie requires fifty 5-inch by 10-inch by 24-foot timbers, twenty 6-inch by 12-inch by 20-foot timbers, and six 12-inch by 12-inch by 20-foot timbers. All timbers must conform to VDOT Road and Bridge Specifications 2020 Section 236.02 (A-1) and (C-6). Bids must be submitted electronically via eVA no later than 9:00 AM EDT on April 14, 2026, with written questions to contract officer Tracey Higgins due by 5:00 PM EDT on April 13, 2026. Vendors must notify the respective bridge crew locations at least 24 hours prior to delivery, with deliveries accepted only Tuesday through Friday between 8:00 AM and 4:00 PM. Pricing must be submitted on an FOB destination basis inclusive of all transportation costs, fuel surcharges, and delivery charges, and all bids are subject to evaluation for mathematical and material unbalancing. The contract term extends from the date of award through completion of delivery, with no renewal options.

This solicitation is set-aside for DSBSD-certified micro businesses and small businesses, with award preference given to the lowest responsive and responsible micro business bid under $10,000, or to the lowest responsive and responsible small business bid not exceeding $100,000, provided the agency determines the price is fair and reasonable. If neither small business criterion is met, award will be made to the lowest responsive and responsible bidder of any size. All bidders must register in the eVA procurement portal and provide their federal employer identification number or social security number. Payment will be made within 30 days of receipt of a valid invoice and verification of satisfactory goods received in accordance with the Virginia Prompt Payment Act. Vendor transaction fees of 1 percent, capped at $500 for DSBSD-certified small businesses or $1,500 for other businesses, will be assessed by the Department of General Services. The Commonwealth reserves the right to reject any and all bids in whole or in part and to waive any informality.