159506 Janitorial Services-IMN

The Virginia Department of Transportation (VDOT) is seeking a contractor to provide janitorial services for its Interstate Maintenance Office Trailer located at 10267 Telegraph Road in Ashland, VA 23005. The procurement is an Invitation for Bids (IFB #159506) for weekly cleaning services for a 1,440 square foot trailer that includes two bathrooms, two enclosed offices, a large open area with kitchenette, cubicles, and two small closets. An optional pre-bid conference will be held virtually on February 11, 2025, at 9:00 AM EST, with an optional site visit available the same day from 1:00-2:00 PM. Bids are due February 24, 2025, at 9:00 AM EST, with a virtual public bid opening at 10:00 AM EST. The contract term is one year, beginning May 1, 2025 (or award date if later), with four optional one-year renewals. VDOT will provide all cleaning supplies and materials, while the contractor must furnish equipment like vacuum cleaners and mops. Contractors must submit a lump sum price through eVA and obtain criminal history record checks and security clearances for all personnel before beginning work.

The solicitation is specifically set aside for DSBSD-certified micro businesses or small businesses under the Small Business Enhancement Award Priority. Awards will first be made to micro businesses for bids under $10,000 if deemed fair and reasonable, then to small businesses for bids under $100,000 if fair and reasonable. The contractor will be responsible for providing all necessary labor and equipment to perform weekly cleaning services, with specific requirements including thorough cleaning of all surfaces, restrooms, floors, and common areas. While no specific incumbent vendor is mentioned, the contract emphasizes the importance of maintaining a clean and professional environment for the VDOT Interstate Maintenance Office. The procurement is limited to businesses that can meet the specific certification requirements and demonstrate the ability to perform comprehensive janitorial services in a government office setting. Though a specific budget range is not explicitly stated, the lump sum pricing model suggests that the contract value will be determined through the competitive bidding process.