159483 Specialty Mowing and Litter Removal

The Virginia Department of Transportation (VDOT) is soliciting bids for Invitation for Bids (IFB #159483) to provide specialty mowing and litter removal services in the Chesterfield Residency, covering Amelia, Chesterfield, and Powhatan counties. The procurement seeks qualified firms to perform non-tractor zero-turn mowing, string trimming, mechanical edging, and litter removal services on Primary and Secondary Routes, totaling approximately 247.31 acres of primary routes and 143.77 acres of secondary routes. Bidders must provide all necessary equipment, labor, supervision, and materials to complete the services, with specific requirements for equipment and personnel qualifications. The contract will be awarded on a Grand Total basis to the lowest responsive and responsible bidder, with a one-year initial term and four optional one-year renewal periods. An optional virtual pre-bid conference was held on February 10, 2025, at 9:00 AM EST, with bids due on February 21, 2025, at 9:00 AM EST, followed by a virtual public bid opening at 10:00 AM EST the same day. Contractors must comply with VDOT safety requirements, traffic control measures, and maintain specified insurance coverage, including $1,000,000 in Commercial General Liability and Automobile Liability insurance.

The solicitation includes a Small Business Subcontracting Plan requirement for bidders not certified as small businesses by the Department of Small Business and Supplier Diversity, with the Commonwealth's goal of 42% of purchases from small businesses. Prevailing wage rates apply and are detailed by county and worker classification, and contractors must adhere to environmental training requirements, including provisions for Code Red Ozone Days. While no incumbent vendors were explicitly identified in the documentation, the contract emphasizes compliance with specific work zone traffic control requirements and safety procedures. The bid documents do not specify a precise budget range or award value, but the comprehensive scope suggests a significant municipal infrastructure maintenance contract. Potential bidders must demonstrate expertise in specialized mowing techniques, litter removal, and ability to meet stringent operational and safety standards set by VDOT for maintaining roadside areas in the specified counties.