159309 Electrical Services Lynchburg District

The Virginia Department of Transportation (VDOT) has issued an Invitation for Bids (IFB #159309) for on-call electrical services in the Lynchburg District, covering the City of Lynchburg, Campbell County, Pittsylvania County, Halifax County, and Charlotte County. The procurement is structured as a time and materials contract, divided into two geographical lots, with contractors responsible for furnishing, installing, replacing, repairing, relocating, servicing, maintaining, and upgrading electrical systems at various VDOT facilities. Specific services include work on overhead and underground electrical services, electrical panels, power racks, circuit breakers, building wiring, outlets, lighting fixtures, and related electrical components. Contractors must possess a DPOR Class A or B license with an Electrical specialty designation and demonstrate the ability to provide routine response within 2 business days and emergency response within 2 hours of notification. The mandatory pre-bid conference was held on November 14, 2024, at 10:00 AM EST, with bids due on November 25, 2024, at 1:00 PM EST, followed by a virtual public bid opening at 2:00 PM EST. The initial contract term is one year, with four optional one-year renewal periods.

The solicitation includes a strong emphasis on small business participation, with a Commonwealth goal of 42% small business involvement. Small, women-owned, minority-owned, and service-disabled veteran-owned businesses are specifically encouraged to participate, and bidders must submit a Small Business Subcontracting Plan if they are not already certified as a small/micro business. The contract will include prevailing wage requirements based on labor rates determined by the Virginia Commissioner of Labor and Industry, with wages varying by trade and county. The pricing structure allows for time and materials billing, with labor rates including tools and equipment, and travel charges calculated based on mileage zones. While a specific contract value is not explicitly stated, the bid documents indicate that materials will be invoiced at the contractor's cost, and labor rates have been established for various roles such as Master Electricians, Journeyman Electricians, and Electrician Helpers. The Notice of Award document reveals that Davis H. Elliot Construction Company Inc. was selected as the winning contractor, with commitments to utilize two small business subcontractors - Roanoke Electric Zupply Inc. and Foster Electric Co. Inc. - each at 1% of the contract value.