156-27-031 Janitorial Services Area Office 35 Emporia

The Virginia Department of State Police is requesting bids on comprehensive janitorial services for VSP Area Office 35 in Emporia under UIFB 156-27-031, with bids due September 17, 2026 at 11:00 a.m. EST and a mandatory site visit required prior to bid submission. This solicitation carries a DSBSD micro-business set-aside: award priority applies to certified micro businesses if bids received do not exceed $10,000 and are fair and reasonable; otherwise, to certified small businesses if bids do not exceed $100,000 and are fair and reasonable.

Services are to be performed three days per week (Monday, Wednesday, and Friday) between 9:00 a.m. and 4:00 p.m. at 520 South Main Street, Emporia, Virginia 23847, and include cleaning of interior and exterior surfaces, floors, and restrooms; trash removal; and equipment maintenance. The contractor furnishes all supplies and equipment except rolled paper towels, tri-fold paper towels, plastic trash can liners, toilet tissue, and hand soap provided by VSP. All work must comply with Building Service Contractors Association International "adequate" cleaning standards and detailed technical performance specifications in the scope of work.

The contract term is one year from award with four renewal options for successive one-year periods, with price adjustments not exceeding the percentage change in the Producer Price Index for janitorial services. Pricing must include a daily rate covering all services (estimated 157 service days annually), a special or emergency hourly cleaning rate per employee, and a semi-annual rate for twice-yearly tasks. The contractor must maintain Workers' Compensation, Employer's Liability ($100,000 minimum), Commercial General Liability ($1 million per occurrence/$2 million aggregate with VSP named as additional insured), and Automobile Liability ($1 million combined single limit if applicable). All personnel are subject to background checks and criminal history screening. Bidders must complete a Certification of Site Visit form and submit it with their bid; failure to do so renders the bid nonresponsive. Electronic submission via eVA is strongly encouraged. Addendum 1 was posted September 8, 2026.