156-27-029 Janitorial Services Area Office 22 South Hill

The Virginia Department of State Police is requesting bids on comprehensive janitorial services for VSP Area Office 22 South Hill in South Hill, Virginia under UIFB 156-27-029, with bids due September 9, 2026 at 11:00 a.m. EST. This procurement is set aside for award priority to DSBSD-certified micro businesses (bids up to $10,000) or small businesses (bids up to $100,000), a significant eligibility filter.

The scope includes all labor, supervision, equipment, supplies, materials, and tools for three days per week cleaning (Monday, Wednesday, Friday) between 9:00 a.m. and 4:00 p.m., performed to BSCAI "adequate" standards. VSP provides rolled paper towels, tri-fold paper towels, plastic trash can liners, toilet tissue, and hand soap. Special or emergency cleaning services are available on an as-needed basis. A mandatory site visit to the facility at 1233 North Mecklenburg Avenue is required prior to bid submission; bidders must schedule by contacting (434) 447-4121 or email and submit a completed Certification of Site Visit with their bid or face rejection for nonresponsiveness.

The initial contract term is one year from award, renewable for four successive one-year periods. Price increases at renewal cannot exceed the percentage increase or decrease in the "Janitorial Services" category of the Producer Price Index for the preceding twelve months.

Bidders must submit three line-item prices: a daily rate (all-inclusive for 157 estimated days per year), a special or emergency hourly cleaning rate per employee (all-inclusive), and a semi-annual lump-sum rate. Any bid omitting pricing for all line items, containing "N/A," zero dollars, or blank amounts will be deemed nonresponsive. The contractor must maintain workers' compensation, employer's liability ($100,000), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate with VSP as additional insured), and automobile liability ($1,000,000 combined single limit, if applicable). Background checks and criminal history clearance are mandatory post-award for all personnel assigned to VSP facilities.