156-27-002 Janitorial Services Area Office 41 Bedford

The Virginia Department of State Police is requesting bids on comprehensive janitorial services for VSP Area Office 41 in Bedford under UIFB 156-27-002, with bids due July 8, 2026 at 11:00 a.m. EST, and a mandatory site visit required before bid submission. DSBSD-certified micro businesses bidding up to $10,000 receive priority consideration; DSBSD-certified small businesses bidding not exceeding $100,000 also receive priority consideration.

Services span three days per week (Monday through Friday) between 9:00 a.m. and 4:00 p.m. at 874 Blue Ridge Avenue, Bedford, VA 24523-0016. The scope includes cleaning of all horizontal and vertical surfaces, both carpeted and non-carpeted floors, restroom facilities, ceilings, trash removal, and equipment maintenance. The contractor furnishes all labor, supervision, equipment, and supplies except rolled paper towels, tri-fold paper towels, plastic trash can liners, toilet tissue, and hand soap, which VSP provides.

The contract term is one year from award with four successive one-year renewal options. Bidders must submit firm unit pricing on an all-inclusive daily rate for 157 estimated service days annually, an hourly rate for emergency/special cleaning services (estimated at 10 hours annually), and a semi-annual lump sum rate for specialized services. Price increases for renewals are capped at the percentage change in the Producer Price Index "Janitorial Services" category.

The contractor must maintain Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Employer's Liability of $100,000, and Automobile Liability of $1,000,000 combined single limit, with VSP named as additional insured. The contractor is subject to background checks, E-Verify compliance if employing more than an average of 50 employees, and adherence to VSP security policies including drug-free workplace standards and professional appearance requirements. Site visits must be scheduled by calling (540) 586-7905 or emailing area41@vsp.virginia.gov; a completed Certification of Site Visit form must accompany the bid or the bid will be rejected as nonresponsive. Electronic submission through eVA is preferred.