156-27-001 Janitorial Services Area Office 21 Appomattox and DIV 3 HQ Appomattox

The Commonwealth of Virginia Department of State Police is requesting bids on comprehensive janitorial services for VSP Area Office 21 and Division 3 Headquarters in Appomattox under UIFB 156-27-001, with bids due July 15, 2026, and mandatory site visits required prior to submission. Award is set-aside for DSBSD-certified micro or small businesses if responsive bids meeting fair and reasonable pricing are received; otherwise award goes to the lowest responsive and responsible bidder.

The scope covers all labor, supervision, equipment, supplies, materials, and tools for janitorial cleaning at 240 Third Division Loop, Appomattox, Virginia. Area Office 21 requires service three days per week (Monday, Wednesday, Friday); Division 3 Headquarters requires five days per week (Monday through Friday). All cleaning must be completed between 9:00 a.m. and 4:00 p.m. VSP supplies only rolled paper towels, tri-fold paper towels, plastic trash can liners, toilet tissue, and hand soap.

The contract term is one year with four successive one-year renewal options. Bidders must submit three pricing line items per location: a daily rate (157 days annually for Area Office 21; 260 days for Division 3 Headquarters), an hourly emergency-cleaning rate (estimated 10 hours annually per location), and a semi-annual lump-sum rate (twice yearly per location). All unit prices are all-inclusive with no additional charges permitted. Price increases for renewals are limited to the percentage change in the Producer Price Index for Janitorial Services for the preceding twelve months.

Mandatory site visits must be scheduled by contacting Sergeant Eric Ferrell at (434) 352-7128; the completed Certification of Site Visit form (Attachment F) must accompany bids. Required bid documents also include Attachment A (Vendor Data Sheet) and Attachment B (State Corporation Commission form). Contractors must maintain workers' compensation insurance, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence / $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. Contractors are subject to background checks, security clearances, drug screening, and VSP security policy compliance.