156-26-080 Landscaping Grounds Maintenance AO-29 Vansant

The Commonwealth of Virginia Department of State Police is issuing an Invitation for Bids (IFB) for landscaping and grounds maintenance services at Virginia State Police Area Office 29 (AO-29) located at 1313 Lovers Gap Road, Vansant, Virginia 24656 in Brunswick County. The procurement requires comprehensive landscaping and grounds maintenance services on an on-call basis approximately every 7-10 days from April through November, including mowing, edging, mulching, bed preparation, pruning, and leaf collection. Additional services such as new plantings, broken tree limb removal, excessive leaf removal, mulch replacement, and fence line vegetation removal will be provided on a time and material basis as requested by the Contract Administrator. Bidders must submit pricing for basic landscaping and grounds maintenance services on a per-site-visit basis (estimated at 30 site visits annually) and an hourly rate for additional services (estimated at 50 hours annually), with all pricing inclusive of labor, travel, equipment use, and surcharges, and materials billed at actual invoice costs. Required qualifications include registration in eVA, a State Corporation Commission identification number or statement of exemption, at least three references from similar projects, and minimum insurance coverages including workers' compensation, employer's liability of $100,000, commercial general liability of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability of $1,000,000 combined single limit. A mandatory pre-bid site visit must be completed by Tuesday, March 31, 2026, at 10:00 a.m. EST, scheduled by appointment with Shawn Givens at 276-597-7440, with sealed bids due by Tuesday, April 14, 2026, at 10:00 a.m. EST. The initial contract term is one year from the date of award and is renewable for up to four successive one-year periods, with work hours Monday through Friday, 8:00 a.m. to 5:00 p.m. EST, unless otherwise agreed upon.

This solicitation is set-aside for award priority to DSBSD-certified small businesses and micro businesses, restricting competition to disadvantaged small business enterprises. No incumbent vendors or current contractors are identified in the solicitation materials. Contract price renewals are limited to increases or decreases not exceeding the percentage change in the Consumer Price Index for "Other Services" category for the preceding 12 months. No specific award value or budget range is provided in the solicitation. The Commonwealth reserves the right to reject any and all bids and may cancel the contract upon 60 days' written notice.