156-24-191 Landscaping/Grounds Maintenance, Div 6 Salem Locations / Multiple Locations

The Commonwealth of Virginia Department of State Police has issued an Invitation for Bids (IFB) for Landscaping/Grounds Maintenance services at multiple Division 6 Salem locations. The solicitation (Bid #156-24-191) seeks to establish a multi-award contract for comprehensive grounds maintenance services, including mowing, edging, mulching, pruning, leaf collection, and potential additional services such as plantings, debris removal, and fence line vegetation management. Bidders are not required to submit bids for all locations to be considered, and a mandatory pre-bid site visit is required for each location a vendor plans to bid on, with the site visit deadline set for April 5, 2024. The initial contract term is one year, with the option to renew for up to four additional one-year periods. Bids must be submitted by April 15, 2024, at 10:00 am, with pricing requested on a per-service visit basis for basic services and an hourly rate for additional services. Evaluation will focus on responsiveness, vendor qualifications, and pricing, with a specific emphasis on identifying the lowest responsible bidder.

The procurement includes a specific set-aside for Disadvantaged, Small, and Minority-owned Business (DSBSD) certified micro or small businesses. The Commonwealth reserves the right to award the contract to a DSBSD-certified business if their bid is deemed fair and reasonable. Vendors must be registered in the eVA system and comply with specific vendor registration requirements. While specific budget ranges are not explicitly detailed in the documentation, the multi-award approach suggests flexibility in contractor selection and potential service scope. The solicitation covers multiple jurisdictions, including Botetourt County and Union Hall CDP, indicating a broad geographic service area within the Division 6 Salem region. Contractors will be expected to provide comprehensive grounds maintenance services with attention to detail, consistent quality, and the ability to respond to additional service requests on an as-needed basis. The procurement process emphasizes local business participation and competitive pricing while maintaining high standards of service delivery.