156-24-133 MJDTF Conference

This Request for Proposal (RFP) is issued by the Virginia Department of State Police (VSP) to solicit sealed proposals to establish a contract through competitive negotiation to host the 2024 Multi-Jurisdictional Task Force Conference. The contractor shall provide a conference facility, lodging, and food/beverage for approximately 124 individuals within Virginia Beach, VA. The conference will take place from October 6-11, 2024, and proposals are due by February 6, 2024 at 3:00 PM. VSP will evaluate proposals based on the suitability of the facility and accommodations, proposed pricing, personnel experience, and the offeror's small business subcontracting plan. The contract will be awarded to the offeror that VSP deems to have submitted the best proposal.

This contract opportunity is designated as a small business set-aside, and the offeror must submit a small business subcontracting plan. Pricing information must include lodging room rates, meeting room rates, and meal costs. The contractor will be required to provide a direct bill for lodging payment, and the VSP will pay for room and tax only, with individual officers responsible for incidentals. No alternate cities will be considered for this event. The value of the contract is not disclosed in the RFP.