12-001296 NC ETC Supplementary Chemicals

The North Carolina Department of Insurance is requesting sealed bids to establish an Agency Specific Term Contract for supplementary chemicals to the NC Emergency Training Center in Stanly County, with bids due July 30, 2026 at 2:00 PM ET. A HUB (historically underutilized business) supplemental information requirement with a 10 percent utilization goal applies to all vendors.

The scope covers three bulk chemicals on an as-needed basis: sodium bicarbonate (estimated 36,000 lbs/year), calcium chloride (estimated 36,000 lbs/year), and cyanuric acid (estimated 6,000 lbs/year) to treat and maintain approximately 5 million gallons of water at the facility's swift water training site. Vendors must submit all-inclusive pricing covering transportation, delivery, handling, and administrative fees on a free-on-board destination basis. Lift gate service is required with each delivery, and deliveries must be completed within scheduled arrangements Monday through Friday from 8:00 AM to 4:00 PM unless advanced scheduling is arranged.

The contract carries an initial one-year term beginning on the date of final execution, with the State retaining the option to renew for up to two additional one-year terms upon written notice provided no later than thirty days before the end of each current term. Prices must remain firm for the first contract year, with any subsequent increases subject to negotiation and State approval.

Vendors must be registered with the NC Secretary of State, provide at least three customer references for the exact model of equipment offered, certify financial stability, and provide manufacturer authorization statements. The State reserves the right to award to a single vendor or separately to different vendors for individual line items, and does not guarantee minimum or maximum purchase quantities. Questions are due July 24, 2026; the State will respond by July 28, 2026. A non-mandatory site visit is available Monday through Friday from 8:00 AM to 4:00 PM at 44255 Airport Road, New Landon, NC 28127.