1166 non-Frozen-meats & Dairy Jan-Mar 25

The Commonwealth of Pennsylvania's Department of Corrections is seeking a supplier to provide dairy cheese and frozen non-meat products for the DOC Training Academy located in Elizabethtown, PA. The procurement opportunity, identified as solicitation 677eb3c6f9a417f19e01acc4, covers a three-month period from January 1 to March 31, 2025. Vendors must submit electronic bids through the PA Supplier Portal, with all paper submissions automatically disqualified. The successful contractor will be required to deliver products within 48 hours of request and attend a mandatory kickoff meeting within three business days after bid award. Bid responses must include detailed nutritional specification sheets with comprehensive product information, packaging details, and yield specifications. The bid opening is scheduled for January 23, 2025, with bid results to be posted on the Department of General Services eMarketplace website the following day. Potential bidders must be registered vendors and are responsible for monitoring eMarketplace for any change notices that will become part of the solicitation.

The procurement opportunity includes specific compliance requirements for potential bidders, including adherence to the Reciprocal Limitations Act and completion of a Worker Protection and Investment Certification Form. Contractors must certify compliance with thirteen state labor laws and demonstrate adherence to workforce safety regulations. While no specific set-aside designations are explicitly mentioned, the bidding process includes provisions for in-state vendor preferences and detailed residency information requirements. The contract will be established as an Established Price Contract, with pricing required to remain fixed for the entire contract term. Invoicing will be conducted monthly, with invoices submitted electronically or by mail and required to include specific identification numbers. The Commonwealth reserves the right to adjust product quantities and purchase through alternative competitive bidding if deemed in its best interest. While a specific budget range is not detailed, the procurement covers dairy and frozen non-meat products for a state corrections training facility, suggesting a potentially significant contract value for the three-month period.