1092847 - software - email security - proofpoint(AMD #1)

The State of California is requesting bids for Proofpoint email security software under RFB-IS-27200265, with proposals due October 30, 2026. This is a brand-only procurement — only Proofpoint products are eligible for consideration.

Bidders must hold Certification of Business Enterprise (CBE) status under California's contracting framework and submit proof of vendor authorization to resell Proofpoint solutions. A Certificate of Insurance is required prior to award and must remain current throughout the contract term.

The scope includes email security solutions protecting state systems and communications. Vendors must comply with comprehensive Information Security and Privacy Requirements, including CCPA compliance, multi-factor authentication, SOC 2 Type II or equivalent certifications, cyber liability insurance, and 24-hour breach notification. Contractors must maintain audit logging, conduct regular vulnerability assessments, permit state security inspections and testing, and establish data retention and destruction protocols aligned with state records management standards. These requirements extend to all contractor personnel with system access and any subcontractors.

Bid submissions must include pricing documentation, proof of Proofpoint reseller authorization, completed Appendix A Purchasing Required Forms, CBE certification, insurance documentation, and compliance attestations. Renewal options, specific funding amounts, and implementation timelines will be determined upon contract award. All terms and conditions are governed by California state procurement regulations.