10400 - Firewood Deliveries for the Deschutes/Cottonwood MU

The Oregon Parks and Recreation Department (OPRD) has issued Invitation to Bid (ITB) #10400 for firewood deliveries to the Deschutes/Cottonwood Management Unit, specifically targeting the Deschutes State Recreation Area. The procurement seeks a contractor to provide and deliver bundled firewood meeting specific seasoning and packaging requirements, with deliveries to be completed within 5 business days of request and up to 6 emergency deliveries per year possible within 2 days. The initial contract term is two years, with potential extensions up to 6 additional years. Evaluation criteria will include price, contractor experience, expertise, and overall responsibility to best serve OPRD's interests. Key submission deadlines include a bid opening on November 22, 2023, at 2:00 pm PST, and a planned contract award on November 28, 2023. Bidders must be registered in OregonBuys, the state's eProcurement system, and will be required to submit a unit price per firewood bundle.

The solicitation includes preferences for Oregon-manufactured goods and recycled materials, though no specific set-aside designations for disadvantaged enterprises were explicitly detailed. Three vendors have submitted bids: O'Malley Brothers Corporation, Weller Custom Firewood, LLC, and Wyeast Timber Services, LLC, with bid prices ranging from $5.95 to $6.57 per firewood bundle. The Intent to Award Notice indicates preliminary selection of O'Malley Brothers Corporation, subject to successful negotiations. While precise contract value was not specified, the multi-year potential and recurring delivery requirements suggest a substantial procurement opportunity. The contract will cover firewood deliveries to campground locations, with the primary site being in Deschutes County. Contractors will need to meet specific insurance requirements and provide high-quality, seasoned firewood in standardized bundles to support recreational area needs.