09A1060 - A&E On-call Biological Services, District 09

Caltrans District 09 is soliciting Statements of Qualifications (SOQs) for an on-call Architectural & Engineering (A&E) Biological Services contract covering Inyo, Mono, and Eastern Kern counties in California. The procurement seeks a qualified firm to provide comprehensive biological services, including endangered species studies, natural environment assessments, wetland delineations, construction monitoring, and mitigation implementation monitoring. Key deliverables include biological assessments, wetlands assessments, and mitigation monitoring plan reports. Proposals are due by March 24, 2025, at 10:00 AM, with interviews scheduled for April 8, 2025, via WebEx. The evaluation will consider the firm's experience, qualifications, and ability to meet the contract's specialized biological service requirements. Consultant Contract Managers must demonstrate a minimum of five years of responsible experience leading A&E firms for biological services contracts, with an additional five years of documented biological services delivery experience. Negotiations with the top-ranked firm are scheduled for the week of May 15, 2025, with a final cost proposal submission due by May 29, 2025.

The contract includes a 14% Disadvantaged Business Enterprise (DBE) participation goal, with specific requirements for DBE and Disabled Veteran Business Enterprise (DVBE) participation. Firms must submit comprehensive documentation, including a Generative AI Disclosure & Factsheet (STD1000), which becomes mandatory as of April 30, 2024. Failure to properly disclose GenAI usage may result in disqualification. The estimated contract amount ranges from $4,800,667 to $7,801,084, with a three-year contract term and a 10% fee for profit. Annual escalation rates are set at 1.81% for the first year and 3.62% for years 2-4. The contract requires compliance with Executive Order N-12 regarding Generative AI and Executive Order N-6-22 concerning Ukraine-Russian sanctions. For contracts totaling $3,500,000 or more, prime consultant firms must submit an Indirect Cost Rate (ICR) audited by an independent CPA firm, ensuring financial transparency and accountability.