074/wkvc/medical laboratory services

The Commonwealth of Kentucky Department of Veterans Affairs is issuing a Request for Proposal (RFP) to procure comprehensive medical laboratory services for the Joseph Eddie Ballard Western Kentucky Veterans Center (WKVC), a 156-bed long-term care skilled nursing facility located in Hanson, Kentucky, in Harrison County. The procured services include specimen collection, laboratory testing, result reporting, panic level notifications, cumulative laboratory reports, and integration with the facility's PointClickCare electronic medical record system. Key service requirements mandate phlebotomy services beginning no earlier than 5:00 a.m., 24-hour turnaround on standard tests, two-hour reporting for stat requests, staff orientation regarding specimen handling and requisition procedures, and full compliance with federal and state regulations, HIPAA confidentiality requirements, OBRA mandatory background checks, and vaccination compliance. Mandatory qualifications include current CLIA Laboratory Certification, Kentucky state licensure, proof of current liability and workers' compensation insurance, and documented PointClickCare and EHR integration capability. The evaluation will be conducted using a 1,200-point scoring system consisting of 600 points for the technical proposal, 400 points for the cost proposal, and up to 200 points for oral demonstrations if required. Proposals are due by 4:00 p.m. Central Time on April 22, 2026, with the anticipated contract term running from July 1, 2026, through June 30, 2028, renewable for up to two additional two-year periods subject to Secretary of Finance and Administration Cabinet approval and Legislative Research Commission Government Contract Review Committee review.

The RFP does not identify set-aside designations or restrictions limiting organizational types from responding. No incumbent vendors or current contractors are identified in the available documentation. The facility operates on an existing PointClickCare electronic medical record system, which selected vendors must demonstrate integration capability with and implement accordingly. Contractors must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $1,000,000 for delivery and onsite services, and professional liability insurance of $1,000,000 per claim. Pricing shall be submitted under sealed cover with vendors providing a fee schedule for all regular laboratory services or referencing an existing Medicare reimbursement schedule, plus separate fees for unscheduled specimen pickups and stat testing. Billing will be handled through Medicare Part B or private insurance, with WKVC charged only for uninsured residents or non-covered benefits at agreed-upon rates on a monthly itemized statement. No specific award value or budget range is disclosed in the RFP documentation.