074/CMBRVC/Mobile Diagnostic Services

The Commonwealth of Kentucky Department of Veterans Affairs is seeking qualified vendors to provide comprehensive mobile diagnostic services at the Carl M. Brashear Radcliff Veterans Center in Hardin County through Request for Proposal 074/CMBRVC/Mobile Diagnostic Services. The procured services include routine x-rays, ultrasound, doppler studies, EKG, ECHO, midline placement, PICC line placement, and related diagnostic procedures, all of which must be performed by certified professionals with written reports provided by board-certified radiologists. Critical response time requirements include standard service orders within four hours (preferably two hours) and STAT orders within one hour. The contractor must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence/$2,000,000 aggregate and Professional Liability Insurance with $1,000,000 minimum per claim, while demonstrating integration capability with the facility's Point Click Care software system for bi-directional orders and results. Proposals will be evaluated using a 1,300-point maximum scoring system: 700 points for technical proposals addressing service capabilities, response times, radiologist report turnaround times, and sample reports; 400 points for cost proposals based on flat fees for each service type; and up to 200 points for optional oral demonstrations. The proposal due date is April 14, 2026, at 3:00 p.m. EST, with written questions due by March 23, 2026, and anticipated Commonwealth responses by March 30, 2026. The anticipated contract term runs from July 1, 2026, through June 30, 2028, with renewal options for up to two additional two-year periods subject to Secretary of the Finance and Administration Cabinet and Legislative Research Commission Government Contract Review Committee approval.

The RFP does not indicate specific set-asides or restrictions on organizational eligibility to respond. Billing requirements specify that services must be billed according to Medicare Part B or private insurance regulations, with uninsured RVC residents charged at 25 percent discount based on current Medicare Fee Schedule rates, and monthly itemized billing statements due by the second week following the month of service. Vendors must comply with Kentucky licensing requirements, Secretary of State registration, and all applicable federal, state, and local guidelines. No incumbent vendor information or current contractor details are specified in the available documentation. The solicitation does not provide explicit budget ranges or award values; however, pricing will be a significant evaluation factor as the cost proposal component represents 400 of the 1,300 total evaluation points, suggesting the Commonwealth intends competitive pricing evaluation based on the scope and complexity of the mobile diagnostic services required over the two-year initial contract period.