074/CMBRVC Lab Testing for RVC Residents

The Commonwealth of Kentucky, Department of Veterans Affairs, through the Carl M. Brashear Radcliff Veterans Center (RVC) in Hancock County, issued a Request for Proposal (RFP) soliciting qualified laboratory service providers to deliver comprehensive medical laboratory testing services to residents of the 120-bed long-term care skilled nursing facility. The scope of work encompasses specimen collection and pickup, test processing, results reporting to medical records as ordered by attending physicians and nurse practitioners, compliance with all federal and state laboratory regulations, cumulative laboratory reporting, staff orientation and training on specimen handling procedures, phlebotomy services with a minimum scheduled start time of 5:00 AM, 24-hour standard test processing turnaround, and two-hour turnaround for stat requests. Required qualifications include CLIA Laboratory Certification, Kentucky state licensure, proof of liability insurance, workers' compensation insurance, and automobile liability insurance. The RFP was released on July 24, 2018, with written questions due by 3:00 PM on July 31, 2018, and proposals due by 3:00 PM on August 14, 2018. The anticipated contract term runs from September 1, 2018, through June 30, 2020, with the Commonwealth reserving the right to renew for up to two additional two-year periods subject to approval from the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee. Evaluation criteria employ a 50-50 point split between cost (based on the lowest proposed fee schedule for laboratory services plus itemized fees for ancillary services such as unscheduled courier runs and stat testing) and qualifications (based on CLIA certification, state licensure, and proof of required insurance coverage).

Kentucky resident bidders and qualified bidders as defined under Kentucky Revised Statutes are eligible for reciprocal preferences and preference points respectively. No specific funding amount or budget is stated in the RFP; billing will be handled through Medicare Part B, private insurance, or direct monthly billing to RVC for uninsured residents at rates specified in the negotiated fee schedule, with the vendor bearing responsibility for insurance billing and prohibited from charging residents directly for non-covered services. All proposals must be submitted in three separate sealed parts (technical proposal, cost proposal, and proprietary information), with electronic and facsimile submissions prohibited, and must remain valid for a minimum of six months following the proposal due date. The Commonwealth reserves the right to reject any or all proposals, request best and final offers, conduct oral presentations, negotiate terms, and waive minor irregularities. No incumbent vendor information or existing infrastructure integration requirements were specified in the solicitation. Contract award information would be posted to the Kentucky Vendor Self Service Site following evaluation and approval by the Secretary of the Finance and Administration Cabinet and the Legislative Research Commission Government Contract Review Committee.