03A4155 IFB Heating, Venting, and Air Conditioning (HVAC) Services in Yuba County

The California Department of Transportation (Caltrans) is requesting bids on quarterly and annual preventative maintenance and routine and non-routine repair services for HVAC systems at the Caltrans District 03 Materials Testing Facility in Yuba County, with bids due July 23, 2026 at 2:00 p.m. Prime bidders must hold a valid California Contractors State License Board C-20 license and possess or ensure subcontractors possess Associated Air Balance Council certification and Department of Industrial Relations registration — mandatory qualifications that filter the eligible vendor pool.

A 5% small business preference applies to certified small businesses or micro-businesses, and a 5% disabled veteran business enterprise incentive applies with a combined dollar cap of $100,000. Prevailing wages apply if the bid exceeds $15,000.

The scope includes eight quarterly preventative maintenance inspections, two annual air balance testing and reporting visits, routine maintenance of air conditioning and heating equipment Monday through Friday, 7:00 a.m. to 4:00 p.m., and non-routine emergency repairs available outside normal business hours and on state holidays with a two-hour response time requirement. Bidders submit unit prices for quarterly maintenance, annual maintenance, routine services (per hour), and non-routine services (per hour), plus a maximum 10% allowance for parts, materials, supplies, fees, and permits.

The total bid proposal shall not exceed $484,000. The agreement commences September 1, 2026 and expires August 31, 2028. A payment bond equal to 100% of the contract amount is required if the bid exceeds $25,000. An optional site inspection is scheduled for July 14, 2026 at 9:00 a.m., with written questions due by 5:00 p.m. that same day. The estimated award date is July 31, 2026.