03-0190-8 PERS Q Lincoln Plaza

The California Department of Rehabilitation is soliciting quotes on behalf of the California Public Employee Retirement System (PERS) for three Vendo 721 V21 10-select cold drink machines under informal competitive RFQ 03-0190-8, with quotes due November 20, 2026 at 2:00 p.m. A Small Business preference and DVBE advertising requirements apply, though the DVBE incentive has been waived, and Attachment 1 lists optional Target Area Contract Preference Act (TACPA) preferences. Award goes to the lowest responsive and responsible bidder meeting all administrative and technical requirements, and the DR 815 quote form states award is based on lowest cost unless unique circumstances dictate otherwise.

Machines must be newly manufactured and supplied by the manufacturer or a Factory Authorized Supplier with documented technical expertise, maintained inventory, and repair capability. The supplier must deliver, install, program, test, and have each unit fully operational within 35 calendar days of receiving the order. Delivery requires coordination with PERS's Building and Environmental Compliance department at least two weeks in advance and a lift-gate truck to PERS headquarters at 400 Q Street, Sacramento. Specifications include 72" H x 39.5" W x 35" D cabinets, 115 VAC at 8 amps, Cantaloupe G11 credit card readers, bill validators, and coin mechanisms, with compliance required for ADA, UL, California Appliance Efficiency Regulations, and EPA Energy Star Version 3.0. The supplier must contact the visually impaired operator for configuration and label preferences. Existing machines must be removed at delivery, with either trade-in value or recycler placement, and invoices must include recycling receipts and barcodes from removed units or payment is withheld. Training on operation and preventive maintenance is required, along with a 90-day labor warranty from installation and pass-through of manufacturer warranties. No substitutions are permitted without the buyer's advance written consent.

Required submissions include the Bidder Declaration (GSPD-05-105), STD Form 204 Payee Data Record, California seller's permit, post-consumer recycled content certification, Darfur Contracting Act certification, and proof of non-debarment. Bidders must also certify they do not appear on California's top 500 tax delinquency lists and submit a Recycled Content Certification with the quote. Pricing must include all applicable taxes and freight under one of three terms: FOB Destination (Freight Prepaid), FOB Destination (Freight Prepay and Add), or FOB Origin (Freight Collect). Submitting a bid acknowledges the State's Bidder Instructions (GSPD-451) and General Provisions (GSPD-401).

Questions go to the Department of Rehabilitation and must arrive no later than three business days before the RFQ due date. Quotes are emailed to Procurement Analysts Jim Abad and Tiffany Baker per the RFQ letterhead, and late quotes are not accepted. The DR 815 form, however, lists a November 27, 2026 due date and permits submission by U.S. Mail, email to jim.abad@dor.ca.gov, or fax, so the controlling deadline should be confirmed with the procurement contacts before submission.