020 PSP Philadelphia Lodging 4

The Pennsylvania State Police is seeking lodging services for an event from September 25-28, 2015, specifically requiring 173 double occupancy rooms located within a 10-mile radius of King of Prussia, PA. The procurement opportunity, identified by the contract ID 66d5dfd5323913d9c80ab9ae, is a competitive bid process for hotel accommodations to support a state police event. Key requirements include facilities with full wireless internet/Wi-Fi capabilities, on-site photocopy and fax services, and free 24-hour parking. The bid was posted on June 3, 2015, with a response deadline of June 10, 2015, leaving a short window for potential vendors to submit proposals. The Statement of Work specifies that the rooms will be for exclusive use by the state police, with actual service requirements to be coordinated at least one week prior to the event. Pricing must include all applicable taxes and gratuity charges, with the understanding that individual occupants will be responsible for any incidental expenses.

The procurement appears to be open to all qualified lodging providers without specific set-aside designations for disadvantaged businesses or small enterprises. The contract is structured as an Established Price agreement with potential for future service needs, allowing the contractor to provide additional rooms at the original contract unit rates if initial estimates are exceeded. No incumbent vendors are explicitly identified in the documentation. The total estimated contract value is not directly specified, but the procurement involves 173 double occupancy rooms for a three-night stay, suggesting a potentially significant financial opportunity for the selected vendor. The Commonwealth of Pennsylvania reserves the right to pursue alternative competitive bidding procedures if deemed necessary, providing flexibility in the procurement process. The contract explicitly notes that the state police are exempt from hotel room rental tax, sales/use tax, and hotel occupancy tax, which may make the opportunity more attractive to potential bidders.