014-47 Portable Toilet Rental

Hall County, Georgia, Board of Commissioners is conducting an Invitation for Bid (IFB) for portable toilet rental services to support multiple county departments and facilities across ten specified locations, including refuse transfer sites and water reclamation facilities. The procurement seeks a single vendor contract to provide various portable toilet types, including standard units, handicap-accessible toilets, construction toilets, event toilets, wheelchair-accessible toilets, and hand sinks, with service frequencies of once or twice weekly depending on unit type. Qualified bidders must be licensed, insured, and bonded in Georgia; regularly engaged in the portable toilet rental business; and compliant with federal immigration laws. Bidders are required to submit sealed bids by 2:00 p.m. EST on May 21, 2026, to the Hall County Government Center's Purchasing Division, with written questions due by May 13, 2026, and County responses provided by May 15, 2026. All bids must include the Bid Response Form (Exhibit A), Contract for Services (Exhibit B), Cost Proposal Worksheet (Exhibit C), W-9 Form (Exhibit D), E-Verify Affidavit (Exhibit E), Ethics Affidavit (Exhibit F), proof of business license, certificate of insurance, professional licenses, and a letter of bondability. The contract will commence upon execution and remain effective through June 30, 2027, with the possibility of two additional one-year renewals under identical terms and conditions. Evaluation will be based on the lowest cost, responsible, and responsive bidder criteria, with all pricing to be fixed and firm for the 12-month period unless modified by mutual written consent.

There are no specific set-aside designations or disadvantaged enterprise restrictions identified in this procurement. No incumbent vendor or current contractor information is provided. The solicitation does not establish a specific budget range or award value; however, the awarded contractor must provide performance and payment bonds equal to 100 percent of the contract value prior to receiving a Notice to Proceed. Hall County is exempt from Georgia Sales and Use Tax, and bidders are explicitly prohibited from charging the County sales tax as a separate line item. Strict contact restrictions apply during the evaluation process—only communications with the Issuing Officer, Connie Barnes, are permitted, and unauthorized contact with County staff or officials may result in disqualification based on collusion findings. Submission requirements include two hard paper copies of the bid (one marked "Original" and one marked "Copy"), one hard copy of the Cost Proposal Worksheet, and all responses on one USB drive.