011-PUR-2026 Catalog Discounts for Science Supplies

The Dougherty County School System (DCSS) in Albany, Georgia is soliciting proposals from qualified vendors to provide catalog discounts on science supplies through Request for Proposal 011-PUR-2026. The procurement seeks vendors capable of offering discounted pricing on science supply catalogs for distribution to the school system's high schools, middle schools, and academic services departments across eight designated school locations. Deliverables include the provision of one copy of applicable catalogs to each of the eight school locations within ten days of contract award, with pricing structured as vendor catalog prices minus the applicable discount percentage stated in the proposal. The contract period runs from July 1, 2025, through June 30, 2026, with no specified minimum purchase quantities as orders will be placed on an as-needed basis. Vendors must submit one original and one copy of their complete proposal along with applicable catalogs and all required compliance documentation, including DJEA Policy Statement of Assurance, Debarment Certification, Vendor Information Form, Reference Sheet, Acknowledgement, Certification of Non-Collusion, and Georgia Security and Immigration Compliance Act affidavits. The proposal deadline is August 21, 2025, at 11:15 a.m., with a questions and answers deadline of August 7, 2025, at 2:30 p.m. The bid opening will take place at the Logistical Services Department located at 601 Flint Avenue, Albany, Georgia 31701, and will be viewable via Zoom.

The DCSS has implemented a local preference policy allowing Dougherty County suppliers meeting specific criteria to match the lowest responsive bid if their quote is within two percent or $2,500, whichever is less. All delivery costs must be prepaid and borne by the vendor on an F.O.B. basis to addresses specified on individual purchase orders, and vendors must clearly specify any volume-based discount variations or exclusions from the stated discount percentage. Discounts must remain firm through the entire contract period ending June 30, 2026. The RFP does not identify incumbent vendors or specify an award value or budget range, as the procurement is structured on an as-needed ordering basis. The DCSS reserves the right to reject all or any part of proposals and to waive any informalities in the procurement process.