Procurement Records Management Modernization
Past New Requirement Updated
- Solicitation expected
- Estimated value
- $20,000,000 to $50,000,000
- Set-aside
- No set-aside
Forecast facts
- Anticipated award
- Through
- NAICS code
- 511210 Software Publishers
- Place of performance
- Washington, DC
- Forecast number
- F2026072976
- Points of contact
Forecast details come from DHS's Acquisition Planning Forecast System. Agencies' dates and values are estimates.
About this forecast
The Department of Homeland Security is procuring two commercial-off-the-shelf cloud-based SaaS solutions under the Procurement Records Management (PRM2) initiative to replace its legacy ECFS system, with separate solutions for classified and unclassified contracts. Each solution must provide secure contract file storage, workflow automation, document management, and records management capabilities; support seamless integration with DHS Contract Writing Systems data; and enable system scalability to support future expansion to include COR files and classified awards support. The solicitation released on September 4, 2026, with an estimated award date of October 1, 2026.
The estimated award value ranges from $20 million to $50 million, with a period of performance from October 1, 2026, through September 30, 2033. DHS intends to award the procurement as a BPA under FAR Part 8 or 13 through the Departmental Operations Acquisition Division (DOAD1), with work performed in Washington, DC. Elizabeth Wilfong (elizabeth.wilfong@hq.dhs.gov, 771-212-8232) serves as the requirements contact, and Tonya Meyer (tonya.meyer@hq.dhs.gov, 202-845-6028) handles financial and contract management matters.
Forecast text
DHS intends to modernize its electronic contract filing through the Procurement Records Management (PRM2) initiative. PRM2 will replace ECFS with a solution that will enhance user experience, improve security compliance, and streamline contract management across its various components.
The PRM2 initiative aims to:
1. Provide a secure, compliant solution for contract file storage, workflow automation, document management, and records management.
2. Enhance contract management efficiency and improve user experience with a modern, intuitive interface.
3. Ensure seamless integration with DHS Contract Writing Systems (CWS) data.
4. Ensure system scalability to support future growth in user numbers and data volumes.
5. Expand to include a similar solution for classified awards.
6. Expand to include COR files.
DHS requires two COTS cloud-based SaaS solutions, one for classified and the other for unclassified contracts, to support virtual contract file storage across DHS. They shall provide workflow, document management, and records management capabilities.
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