NCI Conference Management and Exhibit Program Support Services
Past New Requirement Updated
- Agency
-
National Institutes of Health
Department of Health and Human Services
- Solicitation expected
- Estimated value
- $700,000 to $1,500,000
- Set-aside
- No set-aside
Forecast facts
- Anticipated award
- NAICS code
- Not on record
- Points of contact
Forecast details come from HHS's procurement forecast. Agencies' dates and values are estimates.
About this forecast
The National Institutes of Health's National Cancer Institute (NCI) intends to award a new Time & Materials call order for Conference Management and Exhibit Program Support Services, covering a base year plus one Option Year, for NCI's exhibit presence at the American Association for Cancer Research (AACR) and American Society of Clinical Oncology (ASCO) annual conferences. Task Area 1 covers Strategic Planning and Meeting Support, and Task Area 2 covers Warehouse Inventory Management & Transition Support. The call order will be competed among the current holders of the NHLBI exhibits contract, with no set-aside used, and the estimated solicitation release date is 2026-10-01, with an estimated award date of 2027-01-01. The current NCI Exhibits call order, which was awarded only as a base year, expires March 19, 2027, and the AACR conference runs April 2-7, 2027.
The estimated award value range is $700,000 to $1,500,000. NCI's conference events often attract up to 40,000 participants. Contact Elizabeth Bulger, Contracting Officer, at elizabeth.bulger@nih.gov or +13010000000, or Darlene Summers at darlene.summers@nih.gov.
Forecast text
This request is for a new Time & Materials acquisition for NCI Conference Management and Exhibit Program Support Services, encompassing Base + 1 Option Year. The services are for two large, cancer-research conferences, one each hosted by the American Association for Cancer Research (AACR) and the American Society of Clinical Oncology (ASCO). This effort includes: Task Area 1 - Strategic Planning and Meeting Support, and Task Area 2 - Warehouse Inventory Management & Transition Support.
In FY2025, NCI Director, Dr. Anthony Letai, requested that NCI maintain an Exhibit presence at the AACR and ASCO annual conferences.
The current NCI Exhibits contract (a call order under NHLBI BPA) expires March 19, 2027. It was awarded only as a Base Year. The AACR conference is April 2-7, 2027, and our Contract Officer (CO) agreed with NCI Program staff that 3 weeks is too little time for the contractor to prepare for the conference. In addition, NCI would like to fund Base + 1 Option Year -- either by adding on & exercising an Option Year or by fully re-competing. To address both concerns and ensure FAIR competition, our CO recommended that we compete a new call order acquisition among the current holders of the NHLBI exhibits contract.
Description:
The National Cancer Institute (NCI), part of the National Institutes of Health (NIH) within the Department of Health & Human Services (HHS), serves as the federal government's lead cancer research organization and is the world's largest funder of cancer research. NCI's Conference Management and Exhibit Program represent the Institute's mission, research, and programs at national and international professional and scientific conferences, specifically the American Association for Cancer Research (AACR) and American Society of Clinical Oncology (ASCO) annual conferences. These events often attract up to 40,000 participants and provide opportunities for attendees to engage directly with NCI staff, learn about ongoing research and programs, access educational materials, and support professional development across the medical, health, and cancer research communities.
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