Conference Room Audio-Visual (AV) System Refresh
Past New Requirement Updated
- Agency
-
National Institutes of Health
Department of Health and Human Services
- Solicitation expected
- Estimated value
- $25,000 to $250,000
- Set-aside
- Total Small Business
Forecast facts
- Anticipated award
- NAICS code
- 513210 Software Publishers
- Points of contact
-
- Mastan Narne mastan.narne@nih.gov
- Sevag Kasparian sevag.kasparian@nih.gov
Forecast details come from HHS's procurement forecast. Agencies' dates and values are estimates.
About this forecast
The National Institutes of Health, within the Department of Health and Human Services, forecasts a new requirement for a Conference Room Audio-Visual (AV) System Refresh under a Total Small Business set-aside, with an estimated solicitation release on June 1, 2026 and an estimated award on July 1, 2026. The contractor must provide all labor, equipment, software, installation, configuration, testing, documentation, and project management to implement a complete AV conferencing solution for conference room 31 2C15, supporting hybrid collaboration, Microsoft Teams, Zoom, Webex, and other approved platforms, and aligned with NIH Center for Information Technology Unified Communications and Collaboration standards. Required capabilities include improved audio and video quality for local and remote participants, integrated camera, microphone, speaker, and display capabilities sized to the room, and centralized device management, software updates, security patching, and remote troubleshooting. The NAICS code is 513210, Software Publishers.
The estimated award value range is $25,000 to $250,000, and the total estimated project cost is $63,283.00, of which NIA IT will fund $45,000.00 for audio-visual equipment and associated hardware. Points of contact are Mastan Narne (mastan.narne@nih.gov) and Sevag Kasparian (sevag.kasparian@nih.gov), Contracting Officer, both at the National Institutes of Health.
Forecast text
The purpose of this project is to modernize and refresh the Audio-Visual (AV) conferencing capabilities within conference room 31 2C15 to support hybrid collaboration, improve the meeting experience for both in-person and remote participants, and align with NIH Center for Information Technology (CIT) Unified Communications and Collaboration (UCC) standards. The refreshed AV environment shall provide a consistent and user-friendly conferencing experience while supporting current and future collaboration requirements.The contractor shall provide all labor, equipment, software, installation, configuration, testing, documentation, and project management services necessary to implement a complete AV conferencing solution for conference room 31 2C15.
Project objectives include:
Support Microsoft Teams, Zoom, Webex, and other approved conferencing platforms.
Improve audio and video quality for both local and remote participants.
Provide integrated camera, microphone, speaker, and display capabilities appropriate for the room size and layout.
Ensure compatibility with NIH CIT/UCC standards and support requirements.
Enable centralized device management, software updates, security patching, and remote troubleshooting.
Standardize the user experience across NIA conference spaces.
The total estimated cost for the NIA 31 2C15 AV System Refresh project is $63,283.00. NIA IT will fund the procurement of the required audio-visual equipment and associated hardware in the amount of $45,000.00.
Cost Breakdown:
NIA IT Equipment Procurement: $45,000.00
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