Z1DZ--**SPECIAL - SERVICES - ELECTRICAL BUSWAY REPLACEMENT**Busway Repair - 508-20-2-537-0041 (VA-20-00037613)

Questions and Answers for RFQ 36C24720Q0378

Without a site visit, or a Request for Information period or drawings (pictures). How does the VA expect to get reasonable quotes for a moderately complex requirement, without contractors having a chance to review the physical site or get a chance to ask questions? Only a contractor or contractors who have knowledge of the site be able to have enough understanding of the requirement to submit a reasonable quote.

Due to urgency of this requirement and the time sensitivity; the photos attached photos have been provided in lieu of a site visit. Please respond to the solicitation as instructed.

There is an entire Division (26 Electrical) in the VA s Technical Information Library devoted to a requirement of this type. Its seems that at a minimum there would be some specifications/drawings issued with the solicitation (or it could be issued as a DB) in order to get a better understanding of this Electrical Busway Replacement .

Per the service line the photos attached photos have been provided

Is there any consideration to stepping back and issuing an amendment scheduling a quick site visit? You could still make an award relatively quickly (not in 7 days but maybe in 14), and I feel the quality of the quotes would be significantly improved.

The service line has stated that no amendment would be issued for a quick site visit; due to urgency of this requirement and the time sensitivity. Please submit your quotes based on the information supplied.

Questions and Answers to the Electrical Busway RFQ 36C24720Q0378

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 "Streamlined Procedures for Evaluation and Solicitation for Commercial Items", as supplemented with additional information included on this notice. This announcement constitutes the only solicitation; this is a Request for Quotation (RFQ), and a written solicitation document will not be issued. The solicitation number is 36C24720Q0378.

The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2020-4 effective January 15th, 2020. The associated North American Industrial Classification System (NAICS) code for this procurement is 238210 and the Small Business Size standard is $15.0 Million. This combined/synopsis solicitation is set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB s) in accordance with VAAR 852.219-10. Only VA verified SDVOSB s in the VIP at the time of contract award will be considered. All non-VIP verified firms will be considered non-responsive and ineligible for award. The acquisition will be made pursuant to the authority in FAR 13 to use simplified procedures for commercial items.

This RFQ is set-aside for 100% Service-Disabled Veteran Owned Small Businesses.

The Atlanta VA Medical Center (AVAMC), Decatur, GA requires a contractor to provide labor This contract is for the replacement of three (3) sections of electrical busway that were damaged beyond repair when they exploded in March of 2019.

GENERAL INFORMATION

1. General Requirement

Electrical Busway Replacement

2. Background

This contract is for the replacement of three (3) sections of electrical busway that were damaged beyond repair when they exploded in March of 2019. Since the explosion, a large portion of the medical center s daily power consumption is being provided by temporary electrical feeders. This is not ideal because the temporary feeders are not designed for permanent or long-term usage. The new electrical busway sections need to be installed to ensure a reliable, sustainable electrical infrastructure for continuous medical center operations.

3. Scope

The contractor shall provide all labor, materials, tools, equipment, supervision, transportation, and disposal necessary to perform the replacement of three (3) electrical busway sections, removal of three (3) damaged electrical busway sections, removal of temporary electrical feeders, and testing of new electrical busway sections at the Atlanta VA Medical Center, as defined in this Statement of Work. The VA Contracting Officer retains authority to modify, cancel, and award the terms of this contract. The Contracting Officer s Representative (COR) will provide contract oversight, coordinate any and all work with the vendor, and provide feedback to the Contracting Officer as the work progresses.

4. Contractor Responsibilities

The contractor shall provide all the tools necessary for satisfactory accomplishment of work at the start of each work period. All electrical equipment used by the contractor shall meet all safety requirements of this contract and shall be Underwriters Laboratories (UL) approved. This equipment must operate using existing building circuits. It shall be the responsibility of the contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing building circuits.

The contractor shall use the necessary protective devices (e.g., barriers, drop cloths, shields, barricades) required to prevent damage to buildings and equipment, injury to people, and to prevent contamination to any food or supplies. The contractor shall return any furniture, fixtures or equipment moved during the cleaning process, back to their original state. The contractor shall thoroughly clean jobsite following installation of busway. The contractor shall remove all debris and trash from facility. The contractor shall gather and remove at the end of each work period, all debris generated in the performance of this contract. The contractor shall remove all refuse from Government property for disposal in accordance with federal, state and local laws.

The contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event applicable laws, regulations, or requirements change during the term of this contract, the contractor shall be required to comply with such changes.

The contractor shall coordinate all work with the COR and request major utility shutdowns/outages at least 2 weeks in advance.

5. Description of Task and associated Deliverables:

Task:

Provide and install three (3) sections of electrical busway.

Remove three (3) damaged electrical busway sections (2) A48 sections and (1) V07 section.

Provide Megger testing of all busway sections prior and post new busway section installation.

Remove temporary electrical feeders.

Provide Infrared scanning of all busway joints.

Inspect all busway sections and busway joints.

Provide silicone caulking of joints missing caulking and identified as at risk.

A detailed schedule outlining the work to be performed.

Three (3) fully functional and tested sections of electrical busway that have been installed and interconnected to the existing electrical busway infrastructure.

6. Performance Monitoring

The COR will monitor vendor performance and certify that the vendors work is performed in accordance with contract documents and NFPA standards. The COR will perform daily inspections of service activities and will keep a log of such inspections in the project folder. The COR will meet regularly with the vendor to discuss project status, safety items, and any items pertinent to the success of the project.

7. Security Requirements

This User Agreement contains rights and authorizations regarding my access to and use of any information assets or resources associated with my performance of services under the contract terms with the Department of Veterans Affairs (VA). This User Agreement covers my access to all VA data whether electronic or hard copy ("Data"), VA information systems and resources ("Systems"), and VA sites ("Sites"). This User Agreement incorporates Rules of Behavior for using VA, and other information systems and resources under the contract.

*No network access or user accounts will be needed by contractor, as they will not be using the Atlanta VA main campus computers

8. Risk Control

The VA will conduct an Infection Control / Risk Assessment (ICRA) as described in Medical Center Memorandum No. 138-11.

9. Place of Performance.

Atlanta VA Healthcare System located at 1670 Clairmont Road, Decatur GA 30033.

10. Performance period.

The contractor shall complete the work required under this SOW in 90 calendar days or less from date of award, unless otherwise directed by the Contracting Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor s proposal, the contractor s proposed completion date shall prevail. Work at the Government site shall not take place on Federal holidays or weekends unless directed by the CO.

New Year s Day

Martin Luther King Jr. s Birthday

President s Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veteran s Day

Thanksgiving Day

Christmas Day

11. Delivery Schedule.

Within 5 Calendar days, a detailed schedule outlining the work to be performed

Within 90 Calendar days three (3) fully functional and tested sections of electrical busway that have been installed and interconnected to the existing electrical busway infrastructure.

CLIN

DESCRIPTION OF SUPPLIES/SERVICES

QTY

UNIT

UNIT PRICE

AMOUNT

0001

The contractor shall provide all labor, materials, tools, equipment, supervision, transportation, and disposal necessary to perform the replacement of three (3) electrical busway sections, removal of three (3) damaged electrical busway sections, removal of temporary electrical feeders, and testing of new electrical busway sections at the Atlanta VA Medical Center, as defined in this Statement of Work.

1

JB

__________

_______________

GRAND TOTAL

_______________

The following provisions apply to this acquisition:

FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014)

Addendum to FAR 52.212-1 Instructions to Offerors -- Commercial Items (Apr 2014)

Paragraph (c) is modified to read as follows:

(c) Period for the acceptance of offers. The offeror agrees to hold the prices in its offer for 90 calendar days from the date specified for receipt of offers.

FAR 52.212-2, Evaluation -- Commercial Items (Jan 1999)

This provision is incorporated by reference, and paragraph (a) is modified to read as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The Government intends to make award to the lowest priced technically acceptable. The Government intends to award without discussions with respective offerors. The Government, however, reserves the right to conduct discussions if deemed in its best interest. The following listed are evaluation factors that shall be used in the evaluation process:

EVALUATION FACTORS FOR PROPOSALS

The lowest price technically acceptable source selection process will be used as basis of award. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors.

**ALL factors must be rated ACCEPTABLE to be considered for award.

The following evaluation factors will be used:

1. Technical

2. Management and Delivery

3. Relevant Experience/Past Performance

4. Price

The lowest price technically acceptable (LPTA) source selection process will be used as basis of award for these services. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors with appropriate consideration given to the evaluation factors.

RATING SYSTEM

Each factor will be scored as wither Acceptable or Unacceptable as defined below. Each proposal will be evaluated against the Statement of Work (SOW) and the stated evaluation criteria. Each proposal is evaluated using the same standards. Each evaluation factor has specific documents and information that must be submitted with an Offeror s quote. Proposals shall be clearly written, unambiguous, and all-inclusive of the required information for assessment against the stated factors. Failure to provide all requested documents and information may result in a rejected bid and or unacceptable rating.

AWARD CRITERIA

The Contracting Officer (CO) intends to award this contract to the Offeror representing the best value to the Government based off lowest price technically acceptable in accordance with FAR Part 15.

The criteria for evaluation are: 1) Technical Approach; 2) Management and Delivery; 3) Relevant Experience/Past Performance; 4) Price. When combined, Technical Approach, Management/Delivery and Relevant Experience/Past Performance are significantly less important than price.

To receive consideration for award, a rating of no less than Acceptable must be achieved for the Technical and Management and Delivery Factors for Relevant Experience/Past Performance. Offerors are cautioned that the awards shall be made based upon the lowest prices offered. The Government intends to award only one (1) contract.

Relevant Experience/Past Performance

The Relevant Experience/Past Performance evaluation will assess the relative risks associated with an offeror s likelihood of success in performing the solicitation s requirements as indicated by that offeror s record of Relevant Experience/Past Performance.

Offerors that have provided the service for other VA facilities in the past must provide dates of service provided (minimum of 2 years experience), facility and government point of contact or;

Offerors that have not provided this exact service for VA facilities in the past must provide at least two (2) references of other similar facilities where the exact service for performing in a Sterile Processing or Central Sterile Department (not related to Logistics or Supply and Distribution) was provided (minimum of 2 years experience) you may use the Past Performance Information Survey form provided within this solicitation.

Past Performance Survey

OFFEROR INSTRUCTIONS: A separate survey must be completed for each reference. The completed surveys must be included with the offeror s technical proposal.

EVALUATOR INSTRUCTIONS: The Department of Veterans Affairs is considering the Offeror listed below for award of a VA contract. Your comments would be appreciated regarding this company s past performance. Your comments are considered Source Selection Sensitive. The name of the individuals providing reference information is confidential and will not be released or made publicly available.

Name of Company being evaluated:

Evaluator s Name:

Evaluator s Company Name, Address and Phone number:

Indicate what contracts did this offeror provided for your company? Provide the total contract amount, dates of performance, and contract number.

Evaluation Questions

Comment on the overall quality of contractor s work.

Were there any performance issues/concerns? If so, how were they handled?

If any changes were needed, was the contractor flexible in responding to those changes?

Price

As a last step of the evaluation process, the Government will perform a price analysis to determine the best value solution.

The Government will consider award to lowest priced technically acceptable Offeror.

*ALL factors must be rated ACCEPTABLE to be considered for award.

Acceptable

ALL the minimum acceptable criteria are clearly met by the proposal. The offeror s proposal meets the performance and technical capability requirements defined in the SOW. NOTE: Once the proposals have been determined to be technically acceptable, award will be based on cost/price only.

Unacceptable

Not all the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposals that fail to meet specified minimum performance and technical capability requirements defined in the SOW.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

GENERAL INSTRUCTIONS

Electronic Submissions: Offerors must email their proposals for the items described above and are due by 12 noon EST. on Friday March 27th, 2020 to Darlene Chase at Darlene.Chase@va.gov Include the solicitation number and DUNS number in the Subject line.

Late offers will not be accepted, and no telephonic inquiries will be accepted.

EVALUATION FACTORS FOR PROPOSALS

The lowest price technically acceptable source selection process will be used as basis of award. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors.

The following evaluation factors will be used:

1. Technical (Non-Cost Factor)

2. Management/Quality Control (Non-Cost Factor)

3. Relevant Experience/Past Performance

4. Price

EVALUATION FACTORS FOR PROPOSALS

The lowest price technically acceptable source selection process will be used as basis of award. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors.

**ALL factors must be rated ACCEPTABLE to be considered for award.

The following evaluation factors will be used:

1. Technical

2. Management and Delivery

3. Relevant Experience/Past Performance

4. Price

The lowest price technically acceptable (LPTA) source selection process will be used as basis of award for these services. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for all non-cost/price factors with appropriate consideration given to the evaluation factors.

RATING SYSTEM

Each factor will be scored as wither Acceptable or Unacceptable as defined below. Each proposal will be evaluated against the Statement of Work (SOW) and the stated evaluation criteria. Each proposal is evaluated using the same standards. Each evaluation factor has specific documents and information that must be submitted with an Offeror s quote. Proposals shall be clearly written, unambiguous, and all-inclusive of the required information for assessment against the stated factors. Failure to provide all requested documents and information may result in a rejected bid and or unacceptable rating.

AWARD CRITERIA

The Contracting Officer (CO) intends to award this contract to the Offeror representing the best value to the Government based off lowest price technically acceptable in accordance with FAR Part 15.

The criteria for evaluation are: 1) Technical Approach; 2) Management and Delivery; 3) Relevant Experience/Past Performance; 4) Price. When combined, Technical Approach, Management/Delivery and Relevant Experience/Past Performance are significantly less important than price.

To receive consideration for award, a rating of no less than Acceptable must be achieved for the Technical and Management and Delivery Factors and for Relevant Experience/Past Performance. Offerors are cautioned that the awards shall be made based upon the lowest prices offered. The Government intends to award only one (1) contract.

Price

As a last step of the evaluation process, the Government will perform a price analysis to determine the best value solution.

The Government will consider award to lowest priced technically acceptable Offeror.

RATINGS

To receive consideration for award, a rating of no less than Acceptable must be achieved for the Technical and Management and Delivery Factors and Satisfactory for Relevant Experience/Past Performance.

The relative importance of factors and sub-factors is as follows: Technical, Management and Delivery, Relevant Experience/Past Performance are of equal importance. All non-price factors, when combined, are significantly less important than Price.

*ALL factors must be rated ACCEPTABLE/SATISFACTORY to be considered for award.

Acceptable

ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror s proposal meets the performance and technical capability requirements defined in the SOW. NOTE: Once the proposals have been determined to be technically acceptable, award will be based on cost/price only.

Unacceptable

Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposals that fail to meet specified minimum performance and technical capability requirements defined in the SOW.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SELECTION PROCESS

Proposals will be evaluated under the Lowest Price Technically Acceptable methodology. The proposals must demonstrate a clear understanding of the nature and scope of the work required.

Only certified Service-Disabled Veteran Owned Small Businesses (SDVOSB) in VetBiz will be evaluated.

Technical Capability offered to meet the Government requirement

Lowest Price Technically Acceptable

Offerors, if not registered in SAM, must include completed copies of the provision at 52.212-3 (MAR 2015), Offeror Representations and Certifications - Commercial Items with their offer. The provision may be obtained via the internet at URL: http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm. These representations and certifications will be incorporated by reference in any resultant contract.

FAR 52.212-4 (DEC 2014), Contract Terms and Conditions-Commercial Items is applicable. The following identified clauses are incorporated by reference: 52.2014-9, 52.204-18, 52.217-8,52.219-9, 52.222-41, 52.232.40, 52.233-2, 52.237-3, 52.242-17, 52.252-2, 852.215-70, 852.215-71, 852.232-72, 852.237-70, 852.270-1, 52-212-5.

Addendum to FAR 52.212-4 Contract Terms and Conditions--Commercial Items (May 2014)

FAR 52.212-5 (MAR 2015), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified clauses are incorporated by reference: 52.204-4, 52.204-9, 52.209-6, 52.222-1, 52.222-3, 52,222-12, 52.222-21, 52.222-35, 52.222-36, 52.222-41, 552.222-37, 52.222-50, 52.222-55, 52.223-18, 52.225-13, 52.232-33, 852,20-70.