Youth Summer Camp
Closed Solicitation Posted
- Solicitation number
- W912TF25QA015
- Agency
-
Army National Guard
Department of the Army, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 721214 Recreational and Vacation Camps (except Campgrounds)
- PSC
- G003 Social- Recreational
- Place of performance
- Concord, New Hampshire 03301, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Army National Guard is seeking a small business contractor to provide a youth summer camp for military dependents located in New Hampshire, Maine, Vermont, or Massachusetts. The solicitation (W912TF25QA015) requires a contractor to deliver a 7-day residential camp for 60 youth aged 9-17, with separate programming for 40 younger children and 20 teens, focusing on life skills, leadership, and team building. Technical and contractual questions must be submitted via email to Keith Abbott and Richard Trafton by May 28, 2025, at 12:00 noon EST, with quotes due by June 11, 2025, at 4:00 PM Eastern Time. The government will evaluate quotes based on provisions outlined in the Provisions and Clauses document, with quotes requiring a 60-day validity period. Interested vendors must be registered as an active vendor in the System for Award Management (SAM) and comply with all solicitation requirements.
The contract is 100% set-aside for small businesses within the NAICS code 721214 for Recreational and Vacation Camps, with a small business size standard of $9 million. The period of performance runs from July 27 to August 2, 2025, with a Firm-Fixed Price contract anticipated. The solicitation includes multiple Contract Line Item Numbers (CLINs) covering the summer camp program, breakfast meals (360 servings), and lunch meals (660 total servings). The camp must be American Camp Association (ACA) accredited and hold a valid New Hampshire Youth Recreation Camp License, with facilities providing separate male and female accommodations and on-site medical services. Meals must accommodate dietary restrictions, and the entire program will be located at the contractor's facilities, with transportation provided from 1 Minuteman Way in Concord, NH.
Notice text
2 versions
Update #2 · Latest ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF25QA015 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03. The associated North American Industrial Classification System (NAICS) code for this procurement is 721214 - Recreational and Vacation Camps, a small business size standard of $9M. The solicitation will start on the date this solicitation is posted and will end on 11 June 2025, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required to 1 Minuteman Way, Concord, NH 03301. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the following items:
CLIN 0001: 2025 Youth Summer Camp (QTY= 1 Job)
The contractor shall provide a summer camp for youths as described in the performance work statement. Please see the performance work statement for a complete description of the Government’s need.
All facilities must be located within the geographical confines of the states of New Hampshire, Maine, Vermont or Massachusetts.
Period of performance is from 27 July 2025 to 02 August 2025.
CLIN 0002: Breakfast Meals (QTY = 360 EA)
Provide on-site breakfast for 60 youth for the duration of the period of performance.
CLIN 0003: Lunch Meals (QTY = 300 EA)
Provide on-site lunch for 60 youth for the duration of the period of performance.
CLIN 0004: Lunch Meals (QTY = 360 EA)
Provide on-site lunch for 60 youth for the duration of the period of performance.
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Evaluation factors” in the Provisions and Clauses document for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for sixty (60) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 28 May 2025 to Keith Abbott at keith.r.abbott.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF25QA015. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF25QA015 Company XXXXX Question Regarding Solicitation Number W912TF25QA015.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Update #1 ·
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF25QA015 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-03. The associated North American Industrial Classification System (NAICS) code for this procurement is 721214 - Recreational and Vacation Camps, a small business size standard of $9M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 11 June 2025, 4:00PM. Eastern Time. Free On Board (FOB) Destination shall be required to 1 Minuteman Way, Concord, NH 03301. The Government intends to award a Firm-Fixed Price (FFP) contract.
The NH Army National Guard requires the following items:
CLIN 0001: 2025 Youth Summer Camp (QTY= 1 Job)
The contractor shall provide a summer camp for youths as described in the performance work statement. Please see the performance work statement for a complete description of the Government’s need.
All facilities must be located within the geographical confines of the states of New Hampshire, Maine, Vermont or Massachusetts.
Period of performance is from 27 July 2025 to 02 August 2025.
CLIN 0002: Breakfast Meals (QTY = 360 EA)
Provide on-site breakfast for 60 youth for the duration of the period of performance.
CLIN 0003: Lunch Meals (QTY = 300 EA)
Provide on-site lunch for 60 youth for the duration of the period of performance.
CLIN 0004: Lunch Meals (QTY = 360 EA)
Provide on-site lunch for 60 youth for the duration of the period of performance.
Interested parties should see “Instructions to Offers” in the Provisions and Clauses document for details on how to submit your quotes (IAW 52.212-1)
Interested parties should also see “Evaluation factors” in the Provisions and Clauses document for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)
Quotes must be valid for sixty (60) days.
All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 28 May 2025 to Keith Abbott at keith.r.abbott.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation then an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF25QA015. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF25QA015 Company XXXXX Question Regarding Solicitation Number W912TF25QA015.
This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
Registration must be "ACTIVE" at the time of award.
See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation
Files
| File | Type | Posted |
|---|---|---|
| CYP Summer Camp PWS 2025.pdf | ||
| WD 2015-4023.pdf | ||
| Provisions and Clauses_W912TF25QA015.pdf |
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| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| Yellow Ribbon Requirement | Army National Guard | Total Small Business |
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