Yelow Ribbon - Lodging

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The South Carolina National Guard will award a Firm-Fixed Price Contract. This announcement constitutes only the solicitation; a Performance Work Statement (PWS) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-95. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/

This solicitation, W912QG-20-R-0055, is being issued as a Request for Quote. This procurement is full and open competition. The NAICS code for this acquisition is 721110 with a size standard of $32.5 million. The Yellow Ribbon Family Program for the South Carolina Army National Guard needs hotel and meeting space accommodations for a Yellow Ribbon Event being held 11-13 September 2020. This location must be a full service hotel located within Charleston, SC zip code 29403. Restaurants or catering services must be available on the premise. The contract will be awarded to the lowest priced technically acceptable proposal. Technical acceptability is meeting all solicitation AND performance work statement (PWS) requirements (SEEATTACHMENT). A site visit to the hotel may be required prior to award. The Place of Performance will be the hotel provided in the selected offer.

Vendor is required to identify the number and types of rooms in their quotes if they are not broken down into double size bed rooms, king size bed rooms, queen size bed rooms or two queen size bed rooms on the line items. All sleeping rooms must be at or below the Government's per diem rate.

The quantities listed are ESTIMATES ONLY. No more than the requested quantities will be required; should less quantities be required due to registration numbers for the event, the vendor shall invoice ONLY FOR QUANTITIES USED. Final counts shall be given to the vendor NO LATER THAN September 10, 2020 at 5:00 PM EST.

This solicitation is not for third party vendors or event planners. Quotes must come directly from the hotel. For quoting this event, be sure to follow the Contract Line Item Structure listed below. Remember that the Government is a tax exempt organization and we are not able to pay service fees or gratuities.

Master Bill (ON CONTRACT)

Line Item 0001: Hotel Rooms

Friday night/125 rooms and Saturday night/150 rooms

Quantity: 275

Unit of issue: Each

Unit Price: $ _____

Line Item Total: _____

Line Item 0002: Occupancy Tax/Destination Fee (if applicable)

Friday night/125 rooms and Saturday night/150 rooms

Quantity: 275

Unit of issue: Each

Unit Price: $ _____

Line Item Total: _____

Line Item 0003: Breakfast Coupons

Saturday - Qty. 300

Sunday - Qty. 300

Quantity: 600

Unit of issue: Each

Unit Price: $ _____

Line Item Total: _____

Line Item 0004: Adult Lunch on Saturday

Quantity: 250

Unit of issue: Each

Unit Price: $ _____

Line Item Total: _____

Line Item 0005: Child's Lunch on Saturday

Quantity: 50

Unit of issue: Each

Unit Price: $ _____

Line Item Total: _____

Line Item 0006: PSAV-AV Support Package on Saturday and Sunday

Quantity: (2) Wireless Mic, (2) 10" Screen with Support Package, (1) Internet Connection, (2) 8x8 Riser/ Podium, audio sound for laptop

Unit of issue: Lot

Unit Price: $ _____

Line Item Total: _____

Line Item 0007: Self-Parking Passes

Quantity: 275

Unit of issue: Lot

Unit Price: $ _____

Line Item Total: _____

Line Item 0008: Exhibitor Tables on Saturday

Quantity: 25

Unit of issue: Each

Unit Price: $ _____

Line Item Total: _____

Line Item 0009: (1) General Session Room (Saturday Only), (3) breakout rooms, and (3) Childcare Rooms needed

for Saturday &Sunday

Quantity: 7

Unit of issue: Lot

Unit Price: $ _____

Line Item Total: _____

Grand Total CLINs 0001-0009: ________________

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.203-19 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements of Statements

52.204-16 Commercial and Government Entity Code Reporting

52.204-18 Commercial and Government Entity Code Maintenance

52.204-21 Basic Safeguarding of Covered Contractor Information System

52.204-22 Alternative Line Item Proposal

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

52.211-18 Variation in Estimated Quantity

52.212-1 Instructions to Offerors--Commercial Items

52.212-2 Evaluation--Commercial items

Basis of Award: Lowest Priced Technically Acceptable (LPTA). Technical acceptable is meeting all solicitation and performance work statement (PWS) requirements.

52.212-3 ALT I Offeror Representations and Certifications--Commercial Items.

Include completed copy of this provision with your proposal or indicate (with DUNS Number) that current information is available on the federal government website SAM (https://www.sam.gov/).

52.212-4 Contract Terms and Conditions--Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019)

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post-Award Small Business Program Representation

52.222-3 Convict Labor

52.222-19 Child Labor -- Cooperation with Authorities and Remedies

52.222-21 Prohibition Of Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity For Workers With Disabilities

52.222-50 Combating Trafficking in Persons

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving

52.225-13 Restrictions on Certain Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer-System for Award Management

52.233-3 Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim

52.252-2 Clauses Incorporated By Reference

52.252-5 Authorized Deviations in Provisions

52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

255.203-7005 Representation Relating to Compensation of Former DoD Officials

252.204-7011 Alternative Line Item Structure

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.211-7003 Item Unique Identification and Valuation

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information Retrieval System- Statistical Reporting in Past Performance Evaluations

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments

252.244-7000 Subcontracts for Commercial Items

To be awarded this contract, the offeror must be registered in the System for Award Management (SAM). The registration must be ACTIVE. The website for SAM is https://www.sam.gov/SAM/. All vendors MUST have a publicly visible registration in SAM. Duns & Bradstreet, CAGE Code & Federal Tax ID number, and solicitation number MUST be listed on quotes. Please complete requirements at FAR 52.212-3. All questions in response to this notice must be submitted by email to fontane.l.mathis.mil@mail.mil no later than 10:00am (EST) Monday, August 3, 2020. Please include the Solicitation number in the subject line of the email. The deadline for quotes is Monday, August 17, 2020 by 12:00 PM EST. Email final quotes to fontane.l.mathis.mil@mail.mil. Please include the Solicitation number in the subject line of the email.