Yellow Ribbon Lodging

This is a combined synopsis/solicitation for commercial items prepared in accordance with the

format in Subpart 12.6, as supplemented with additional information included in this notice. This

announcement constitutes the only solicitation; proposals are being requested and a written

solicitation will not be issued. The South Carolina National Guard will award a Firm-Fixed Price

Contract. This announcement constitutes only the solicitation; a Performance Work Statement

(PWS) is provided. This solicitation is issued as a request for quotes (RFQ) in accordance with

FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are

those in effect through Federal Acquisition Circular 2019-05. Provisions and clauses

incorporated by reference have the same force and effect as if they were given in full text. The

full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition

Regulations supplement (DFARS) can be accessed on the internet at

http://www.acquisition.gov/.

This solicitation, W912QG-20-R-0005, is being issued as a Request for Quote. This

procurement is full and open competition. The NAICS code for this acquisition is 721110

with a size standard of $32.5 million.

The Yellow Ribbon Family Program for the South Carolina Army National Guard needs

hotel and meeting space accommodations for a Yellow Ribbon Event being held February

7-9, 2020. This location must be a full service hotel located within Columbia, SC zip code

29201.

Restaurants or catering services must be available on the premise. The contract will be awarded

to the lowest priced technically acceptable proposal. Technical acceptability is meeting all

solicitation AND performance work statement (PWS) requirements (SEE ATTACHMENT). A site

visit to the hotel may be required prior to award. The Place of Performance will be the hotel

provided in the selected offer.

Vendor is required to identify the number and types of rooms in their quotes if they are not

broken down into double size bed rooms, king size bed rooms, queen size bed rooms or two

queen size bed rooms on the line items. All sleeping rooms must be at or below the

Government's per diem rate.

The quantities listed are ESTIMATES ONLY. No more than the requested quantities will be

required; should less quantities be required due to registration numbers for the event, the

vendor shall invoice ONLY FOR QUANTITIES USED. Final counts shall be given to the vendor

NO LATER THAN February 6, 2020 at 5:00 PM EST.

For quoting this event, be sure to follow the Contract Line Item Structure listed below.

Remember that the Government is a tax exempt organization and we are not able to pay

service fees or gratuities.

Master Bill (ON CONTRACT)

Line Item 0001: Hotel Rooms

Friday night / 20 rooms and Saturday night /130 rooms

Quantity: 150

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0002: Occupancy Tax (if applicable)

Friday night/20 rooms and Saturday night/130 rooms

Quantity: 150

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0003: Breakfast Coupons

Saturday - Qty. 50 Sunday - Qty. 280

Quantity: 330

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0004: (1) General Session Room (Saturday Only), (3) breakout rooms, and (3)

Childcare Rooms needed for Saturday &Sunday

Quantity: 7

Unit of issue: Lot

Unit Price: $

Line Item Total:

Line Item 0005: Adult Lunch on Saturday

Quantity: 450

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0006: Child's Lunch on Saturday

Quantity: 50

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0007: PSAV-AV Support Package on Saturday and Sunday

Quantity: (2) Wireless Mic, (2) 1O" Screen with Support Package, (1) Internet Connection, (2)

8x8 Riser/ Podium, audio sound for laptop

Quantity: 2

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0008: Exhibitor Tables on Saturday

Quantity: 25

Unit of issue: Each

Unit Price: $

Line Item Total:

Line Item 0009: Self Parking Passes

Quantity: 240

Unit of issue: Lot

Unit Price: $

Line Item Total:

Grand Total CLINs 0001-0009:

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.203-19 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality

Agreements of Statements

52.204-16 Commercial and Government Entity Code Reporting 52.204-18 Commercial and

Government Entity Code Maintenance

52.204-21 Basic Safeguarding of Covered Contractor Information System 52.204-22 Alternative

Line Item Proposal

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.211-18 Variation

in Estimated Quantity

52.212-1 Instructions to Offerors--Commercial Items 52.212-2 Evaluation--Commercial items

Basis of Award: Lowest Priced Technically Acceptable (LPTA). Technical acceptable is meeting

all solicitation and performance work statement (PWS) requirements.

52.212-3 ALT I Offeror Representations and Certifications--Commercial Items.

Include completed copy of this provision with your proposal or indicate (with DUNS Number)

that current information is available on the federal government website SAM

(https://www.sam.gov/).

52.212-4 Contract Terms and Conditions--Commercial Items

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--

Commercial Items (Deviation 2013-00019)

52.219-6 Notice of Total Small Business Set-Aside

52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor

52.222-19 Child Labor -- Cooperation with Authorities and Remedies 52.222-21 Prohibition Of

Segregated Facilities

52.222-26 Equal Opportunity

52.222-36 Equal Opportunity For Workers With Disabilities 52.222-50 Combating Trafficking in

Persons

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving 52.225-13

Restrictions on Certain Foreign Purchases

52.232-33 Payment by Electronic Funds Transfer-System for Award Management 52.233-3

Protest After Award

52.233-4 Applicable Law for Breach of Contract Claim 52.252-2 Clauses Incorporated By

Reference

52.252-5 Authorized Deviations in Provisions 52.252-6 Authorized Deviations in Clauses

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

255.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7011

Alternative Line Item Structure

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

252.211-7003 Item Unique Identification and Valuation

252.213-7000 Notice to Prospective Suppliers on Use of Past Performance Information

Retrieval System- Statistical Reporting in Past Performance Evaluations

252.225-7048 Export-Controlled Items

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

252.232-7006 Wide Area WorkFlow Payment Instructions

252.232-7010 Levies on Contract Payments 252.244-7000 Subcontracts for Commercial Items

To be awarded this contract, the offeror must be registered in the System for Award

Management (SAM). The registration must be ACTIVE. The website for SAM is

https://www.sam.gov/portal/public/SAM/. All vendors MUST have a publicly visible registration in

SAM. Duns & Bradstreet, CAGE Code & Federal Tax ID number, and solicitation number MUST

be listed on quotes. Please complete requirements at FAR 52.212-3.

All questions in response to this notice must be submitted by email to

john.w.wilkes.civ@mail.mil no later than 10:00am (EST) Monday, December 10, 2020. Please

include the Solicitation number in the subject line of the email.

The deadline for quotes is 27 December 2019 by 12:00 PM EST. Email final quotes to

john.w.wilkes.civ@mail.mil. Please include the Solicitation number in the subject line of the

email.

Place of Contract Performance:

COLUMBIA, South Carolina 29201 United States