Yellow Ribbon Event

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is W912TF-18-T-5005, and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-95. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except casinos) a small business size standard of $32.5M. This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. The solicitation will start on the date this solicitation is posted and will end on 13 April 2018 at 1PM Time Eastern Time. FOB Destination shall be at vendor's location.
This requirement is for a Yellow Ribbon Event to be held on Sunday 6 May, 2018 from 0730 to 1500. The hotel will be in a geographically centric location, in this case the Seacoast area of NH, thus allowing maximum participation by Service Members and their families. The Government contemplates award of a Firm-Fixed Price (FFP) contract.
Delivery Date: 6 May 2018

The NH National Guard requires the following items to the following:

CLIN 0001: Yellow Ribbon Event
Description: Post Deployment Event for approximately 170 Airmen and 50 Family members from NH.

SUBCLIN: 000101: Conference Space
Description: Must have at least 5 function rooms' breakout session areas. Must have main area with room for at least 280 people. Air walls are allowable. Please see attached SOW for further details.

SUBCLIN: 000102: Meals
Description: Please see attached SOW for details

SUBCLIN: 000103: Lodging
Description: Overnight accommodations for lodging are estimated to be as follows:
1. 20 Rooms for Families arriving Saturday, 5 May, and departing Sunday, 6 May
2. 4 Rooms for Families arriving Friday, 5 May, and departing Sunday, 7 May
All lodging should fall within Government Per Diem rates and are Tax Exempt for service members. Lodging will be paid with the individuals Government Travel Card.

SUBCLIN: 000104 A/V Equipment
Description: Function room breakdown for audio visual equipment will be IAW the SOW. IF possible, A/V equipment will be set up by Saturday 5 May 2018 prior to 4:30PM.

*Meal and room totals can be modified by 20% (+/-), up to 7 days prior to the event at NO cost to the U.S. Government.

Please see the attached SOW for requirements.

All technical or contractual questions shall be submitted in writing via e-mail no later than 11:00 am EST on 12 April 2018 to Daniel Ash at daniel.p.ash.mil@mail.mil . Telephone inquiries will not be accepted. If the Government responses to technical questions affect the Statement of Work, then an Amendment of Solicitation will be issued.

The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF-18-T-5005. For example, the subject of your email should be similar to the following:
Quote Submission by Company XXXXX, Solicitation Number W912TF-18-T-5005
Company XXXXX Question Regarding Solicitation Number W912TF-18-T-5005

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The basis of award is LPTA (Lowest Price Technically Acceptable). LPTA for this requirement is defined as an offer that proposes the lowest price for technical acceptability in meeting or exceeding the required specifications as detailed within the SOW or the solicitation.
Quote must be good for 30 calendar days after close of the solicitation
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Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.

The selected offeror must comply with the attached provisions and clauses

This requirement was originally canceled and resechduled to the date posted.  Please review the attached SOW for updated times and requirements.